Housing Accounts Receivable Specialist

ABOUT THE ORGANIZATION

Established in 1970, Boley Centers, Inc. is a private, non-profit organization serving individuals with mental disabilities, individuals and families who are homeless, Veterans and youth in Pinellas County.

Boley Centers has an opportunity for an Accounts Receivable (AR) Specialist who will be responsible for managing all incoming rent payments and maintaining accurate financial records related to tenant accounts. The AR Specialist will help ensure timely payment processing, accurate lease data tracking, reconciliation of security deposits, and consistent monitoring of rent receivables and will work closely with the Housing and Finance teams to ensure compliance, accuracy, and strong internal controls.

DUTIES/RESPONSIBILITIES

Rent Payment Processing

• Receive, log, and process all incoming rent payments (checks, money orders, electronic payments, etc.).
• Post payments accurately to tenant accounts in the accounting system.
• Ensure timely deposit of funds in accordance with agency policies.
• Track and follow up on returned or rejected payments.

Accounts Receivable Management

• Maintain accurate tenant ledgers and rent rolls.
• Monitor outstanding balances and aging reports.
• Assist with delinquency tracking and reporting.
• Coordinate with the Housing staff regarding payment plans and past-due accounts.
• Perform monthly reconciliation of rent receivable accounts.

Lease & Spreadsheet Management

• Update and maintain internal tracking spreadsheets with pertinent lease information.
• Ensure lease data aligns with accounting records and property management documentation.
• Generate periodic AR and rent collection reports as requested.

Security Deposit Reconciliation

• Track all security deposits received and disbursed.
• Reconcile security deposit accounts monthly.
• Process security deposit refunds in coordination with Boley's policies and procedures.
• Ensure compliance with applicable housing regulations and agency policy regarding deposit handling.

 Compliance & Documentation

• Maintain organized and accurate financial records.
• Ensure adherence to internal controls and accounting procedures.
• Support compliance with grant, funding, and housing program requirements.
• Assist in implementing process improvements to strengthen rent collection systems.
• Support year-end closing and audit preparation related to rent and AR accounts.

EDUCATION & EXPERIENCE

• Associate’s degree in accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2–3 years of accounts receivable experience.
• Experience in property management, housing, or rent-based accounting strongly preferred.