Operations Coordinator - Jacksonville, FL

Job DetailsJob Location: Jacksonville Main Office - Jacksonville, FL 32256Position Type: Full TimeJob Category: Admin - ClericalPosition Summary The Operations Coordinator supports the team by managing administrative processes, tracking project documentation, and ensuring timely coordination between field operations, vendors, and internal departments. This role is critical to keeping projects organized, compliant, and moving efficiently from pre-construction through closeout. Key Responsibilities Contract & Document Management  Prepare, track, and maintain contracts, and Chage Orders Ensure all documents are complete, executed, and properly filed  Manage compliance documentation  Project Coordination  Support project managers and superintendents with administrative needs  Track project milestones, schedules, and deadlines  Coordinate communication between field teams, management and owners Financial & Invoice Processing  Review and process Change Orders, owners requests, etc.  Assist with reconciliations and reporting for project financials  Produce and track Change Orders as needed  Reporting & Systems Management  Maintain accurate data in project management systems   Generate regular reports on project status  Identify process gaps and help improve administrative workflows  Qualifications Bachelor’s degree in Construction Management, Business, or related field (preferred)  2+ years of experience in construction administration or project coordination  Strong organizational and time management skills  Proficiency in Microsoft Office (Excel, Word, Outlook)  Experience with construction/project management software is a plus such as JDE  Ability to manage multiple projects and deadlines simultaneously  Key Competencies Attention to detail and accuracy  Strong communication and follow-up skills  Problem-solving mindset  Ability to work in a fast-paced, deadline-driven environment  oriented with a proactive approach  Qualifications