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Job Summary
We are seeking a detail-oriented and professional Receptionist & Accounting Data Entry Intern to join our team. In this dual-function role, you will be responsible for creating a welcoming environment at our front desk while ensuring the accuracy and integrity of our company databases. This internship offers hands-on experience in office management, professional communication, and data integrity.
Key Responsibilities
Front Desk & Reception
Visitor Management: Greet and assist all guests, clients, and vendors in a professional, courteous manner.
Communication Hub: Answer and route incoming phone calls using a multi-line system, taking clear and accurate messages.
Data Entry & Administrative Support
Data Entry: Enter accounts payable invoicing in accounting software for payment.
Digital Filing: Scan, organize, and file physical documents into digital storage system (Sharepoint.)
Reporting: Assist in preparing regularly scheduled reports, account reconciliations & service invoices.
Qualifications & Skills
Education: Currently pursuing or a recent graduate of an Associate's or Bachelor's degree (Business Administration or related field preferred).
Technical Skills
Proficiency in Microsoft Office Suite (especially Excel and Sharepoint)
Typing Proficiency: Accurate typing skills
Soft Skills
Exceptional verbal and written communication.
High level of attention to detail and accuracy.
Ability to handle confidential information with absolute discretion.
Strong multitasking and time-management abilities.
Working Conditions
Hours: Typically a part-time or full-time schedule (e.g., 20–40 hours per week) during standard business hours.
Environment: On-site office setting with frequent in-person interactions.
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