Administrative Coordinator - GLPP Administration

GLPP Administration is seeking a highly organized and motivated Administrative Coordinator to support our dynamic leadership team. In this key role, you will coordinate workflow, provide complex administrative support, and help drive efficiency across departments. You’ll have the opportunity to contribute to executive-level projects, develop reports and presentations, and play an active role in team development and operational improvement. If you thrive in a fast-paced environment and enjoy supporting high-level initiatives, we encourage you to apply and join our dedicated administrative team.

This full-time position will work Monday through Friday from 8:00am to 4:30pm or from 8:30am to 5:00pm. Occasional travel to other office locations may be required. 

Responsibilities:

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

• High school diploma or equivalent or associates degree. 
• 5 years experience in an increasingly responsible administrative support role required. 
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. 
• Ability to use applicable MS Suite products. 
• Advanced knowledge of business processes and procedures. 
• Working knowledge of accounting and financial principles and functions. 
• Ability to analyze data. 
• Ability to use discretion and independent judgment
  
  Licensure, Certifications, and Clearances:
   
• NYS Staff Exclusion List (NYSEL)

UPMC is an Equal Opportunity Employer/Disability/Veteran