Project Coordinator

Overview & Responsibilities

We are seeking a proactive and detail-oriented Project Coordinator to support Project Managers in driving manufacturing-related projects from initiation to completion. This role will support cross-functional teams—including engineering, production, quality, procurement, and logistics—to ensure project milestones are met on time, within scope, and within budget. The ideal candidate has experience in a manufacturing or industrial setting and excels at organizing tasks, managing data, and facilitating communication across teams.

Key Responsibilities:

• Own and manage the schedules of orders associated with non-capital items, being simple purchased items and small sub-assemblies.

• Assist Project Managers in planning and executing their capital projects.

• Coordinate timelines, resources, and deliverables across departments including engineering, production, and supply chain.

• Organize and facilitate meetings.

• Maintain and update project schedules, Gantt charts, and trackers.

• Collect, prepare, and organize technical documentation associated with orders.

• Liaise with purchasing and suppliers. Track status of parts and sub-assemblies throughout the life of the order. Handle expediting duties as required.

• Facilitate internal communication between shop floor personnel, supervisors, engineers, and leadership.

• Record and distribute meeting notes, track action items, and follow up on outstanding tasks.

• Monitor project risks and report issues that could affect timelines, cost, or quality.

• Ensure compliance with safety, regulatory, and quality standards throughout project phases.

Qualifications:

• Bachelor’s degree in engineering, Industrial Technology, Business, or related field (or equivalent experience)

• 1–3 years of experience supporting projects in a manufacturing or industrial environment

• Proficient in Microsoft Office (especially Excel and MS Project or equivalent scheduling software)

• Experience with ERP/MRP systems (e.g., SAP, Oracle, NetSuite) is a strong plus

• Strong organizational and time management skills

• Excellent interpersonal and communication skills

• Ability to read basic technical drawings or manufacturing documentation

• Familiarity with Lean, Six Sigma, or continuous improvement principles is preferred

Preferred Attributes:

• Self-starter with a hands-on, “get things done” mindset

• Able to work on the production floor and in an office environment

• Comfortable managing multiple projects or tasks in parallel

• Certification in CAPM, PMP, or Lean Six Sigma is a plus

Working Conditions:

• Role will be based at a manufacturing site with regular time spent on the production floor

• Occasional overtime or weekend work may be required to meet production or installation schedules

• PPE may be required when working in designated manufacturing zones

Equal Employment Opportunity

Ebara Elliott Energy is an equal employment opportunity/affirmative action employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by the federal, state or local laws of the United States. Applicants and employees are protected under U.S. federal law from discrimination. To learn more, click here.

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No agency submissions please. NOTE: Resumes submitted to any Ebara Elliott Energy employee without a current, signed and valid contract in place with the Ebara Elliott Energy recruiting team will become the property of Ebara Elliott Energy and no search fees will be paid.