Information Research Tech 2

Job Summary

The Department of Obstetrics and Gynecology at the Quillen College of Medicine, East Tennessee State University, is accepting applications for full-time Administrative Associate 2 --Information Research Tech II

The Administrative Assistant will serve as the welcoming member to the Academic Office for the Department of Obstetrics and Gynecology, which provides patient care, and education for residents and medical students.

Responsibilities

• Collaborate with faculty members and manage their responsibilities and calendars. 
• Be the welcoming face of the Obstetrics and Gynecology Academic Office
• Secretarial and clerical duties for including but not limited to: 
  • File, fax, upload, and track certifications (DEA, Medical license, ABOG, ABOOG, ACOG, ACOOG.) and documents (certifications, mentoring forms, chart acknowledgment and consent forms, evaluations, Onboarding
  • Manage, update and distribute a leave/meeting calendar of 15 faculty members and 6 staff members
  • Assist with special events and workshops 
    Support faculty and form submissions, data collection, coordinate with Ballad Health/other departments, etc.) 
  • Schedule meetings 
  • Create projects, spread sheets, work sheets and report templates 
  • Substitute at committees or escort interviewing faculty members while visiting and interviewing
  • Assist with any clerical needs 
  • Know or learn Outlook, Microsoft Excel/Word/PowerPoint and Outlook. 
  • Know or learn University software programs such as Voyager (Oracle)
  • Manage the Conference room availability
  • Pick up and distribute Mail to and from the mail room
  • Run other errands as necessary
• Back up to other Administrative Associate and Business Manager
• Be willing and open to learn and grow.

Knowledge, Skills, and Abilities 

• Become familiar with academic policies, accreditation standards, and curriculum processes.
• Effective communication skills across diverse academic and community groups.
• Ability to collaborate with academic and administrative colleagues and leadership.
• Commitment to promoting student success and faculty excellence in teaching, scholarship, and service.
• Knowledge and use of Teams, Zoom
• Knowledge and use of Word, Outlook, Excel Knowledge and use of Teams, Zoom

Required Qualifications 

• High School Diploma or equivalency 
• One year Office Experience 
• Experience with managing multiple schedules, group project, planning and drafting routine and non-routine correspondence.

Preferred Qualifications 

• Bachelor’s degree
• Experience in Education or higher education field
• Interest and/or experience in women’s health.

Compensation and Benefits

• Job Family - Academic Administrative Associate 2 
• Salary MR 3 - ($34,575.00)
• For more information regarding benefits, please visit (Employee Health Benefits)

  Application Instructions   

• Non-exempt positions are required to be posted for a minimum of five (5) calendar days. The closing date is subject to change without notice to applicants.

• Employment is contingent on a satisfactory background check.

• Please attach the following documents: Cover Letter and Resume

Important Notes:

• This position is based on-site and is not eligible for remote work.
• Please note that sponsorship is not available for this position.  

ETSU is an Equal Opportunity Employer.

University Overview:

East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution's focus on community engagement.

Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.