Reimbursement Specialist - Court Financial Services

Department: Court Financial Services

County or State Funded: County

Exempt or Non-Exempt: Non-Exempt

Paygrade: C-108

Salary Pay Rate: $19.22 - $24.02

Basic Function and Responsibility

This is responsible work in coordination of grant reimbursements and other financial processes for the 16th Judicial Circuit. Work includes grant reimbursement processes and reporting, contract management, coordination of county legislative action requests for court financial processes, and preparation of requested financial records and reports.   

Appointing Authority and Supervision Received

The court administrator is the appointing authority. The reimbursement specialist receives direct supervision by the Director of Court Financial Services with additional oversight by the Chief Financial Officer.

Supervision Exercised: None

Characteristic and Assigned Duties: (The following duties are representative of the position and do not include all duties which may be performed.)

• Serves as the reimbursement specialist for departments, court administration and divisions in the family and circuit courts related to grants and other financial processes.
• Directs the compilation of financial data necessary for annual and other reports requested by court departments, other state, and federal officials; prepares special financial reports as requested by court administration.
• Responds to administrative departmental requests for grant and contract requirements.
• Follow internal and external financial controls related to assigned grant and other operational processes.
• Provides support to personnel in receipt of grant funding related to the grant requirements and other guidelines. 
• Compiles and analyzes the approved funding versus expenditures.  reconciles benefits and revenues and analyzes expenditures for monthly expenses for each grant/contract program.
• Facilitates billing and reimbursements in the approved financial system.
• Creates and maintains reports in the approved financial reporting system.

Knowledge, Skills, and Abilities: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)

• Ability to perform formal and computer-based research.
• Considerable knowledge of the state and federal fiscal and appropriation processes.
• Knowledge of the county's financial management system and required financial processing.
• Ability to communicate effectively both orally and in writing.
• Skill in creating and analyzing detailed financial and program reports.
• Working knowledge of county, state and federal government, and court operations.
• Ability to interpret financial data and to prepare complete and accurate accounting reports.
• Considerable knowledge of the principles and practices of fiscal administration.
• Knowledge of the judicial process and day-to-day operations of the courts.
• Knowledge of services provided by the court and departments.
• Ability to establish and maintain effective working relationships with the judiciary, court administration and other stakeholders.
• Ability to manage multiple ongoing tasks and projects effectively.
• Considerable skill in software applications related to financial processes including Microsoft Excel.

Minimum Qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained.)

Bachelor’s degree in a related field is preferred, and three years of professional experience in grant-related or financial management experience.

Necessary Special Requirement: None.