Court Clerk - Civil Process

County or State Funded: State

Exempt or Non-Exempt: Non-exempt

Pay Grade: S-18

Salary: $17.03 Hourly

Basic Function and Responsibility: To perform advanced clerical work in a specific area of case processing, involving the filing, processing and disposition of cases.

Appointing Authority and Supervision Received: The deputy court administrator of circuit court and jury supervisor is the appointing authority.  The court clerk receives direct supervision by the court clerk supervisor.

Supervision Exercised: None.

Characteristic and Assigned Duties: (The following duties are representative of the position and do not include all duties which may be performed.)

• Review legal documents, social files, service, execution, and various other legal documents and forms to ensure adequacy, completeness, and accuracy.

• Determine processing required and initiate action by specific document or area of service, which may involve determination and compilation of information, determination of parties to court action, etc.

• Determine proper routing of court orders, complaints, petitions, information packets, etc.

• File documents.

• Determine docket schedule.

• Assign court dates.

• Appoint attorneys, as required by service area.

• Prepare various legal forms and documents such as judgments, orders, executions, warrants, and bonds, which may involve interviews with petitioners.

• Enter pertinent initial and updated data relating to areas of service and case activity.

• Receipt monies.

• Maintain attorney lists and other relevant records.

• May sit in on court proceedings and assist the Judiciary, such as marking exhibits, swearing witnesses, etc.

• Photocopy relative documents.

• Will also be responsible for handling Foreign Garnishments and Real Estate Levies. The role requires a high level of attention to detail, strong analytical skills, and the ability to manage complex legal and financial documentation in a professional environment.

• Record court records by operation of audiotape machine and maintain tapes as required by area of service.

• Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train and/or act as relief for other jobs as assigned, and work on special projects as assigned.

• Distribute judicial orders.

• Perform other duties as required.

Knowledge, Skills, and Abilities: 

• Typing speed of at least 35 words per minute.

• Knowledge of the operation of a personal computers word processing, spreadsheets, and related software.

• Knowledge of business English, spelling, and punctuation.

• Knowledge of office procedures and record-keeping.

• Ability to make sound decisions in accordance with laws, regulations, departmental policies, and procedures.

• Ability to understand complex procedures and determine and prepare material from such procedures.

• Ability to compile and maintain records.

• Ability to communicate effectively, both orally and in writing, and to prepare clear, complete and logical reports.

• Ability to understand and follow oral and written instructions.

• Ability to maintain confidentiality.

• Ability to deal with interruptions while completing work within deadlines.

• Ability to organize a variety of demands on time and prioritize work accordingly in a timely manner.

• Ability to be accurate and detail minded.

• Ability to work independently in a fast-paced, deadline-oriented environment.

• Ability to work and relate in a positive fashion toward individuals from diverse backgrounds and maintain effective working relationships.

• Skill in the operation of scanners and other standard office equipment.

• Good alpha-numeric data entry skills.

Minimum Qualifications: High School diploma or equivalent plus one year of varied administrative experience performing a wide range of technical office duties.

Necessary Special Requirement: None.

EQUAL OPPORTUNITY EMPLOYER