Project Assistant

Description

Are you highly organized, detail-oriented, and energized by keeping projects moving forward?

Mead O'Brien is seeking an assistant to support the successful execution of large customer projects from proposal through completion. This role serves as a key link between customers, sales, suppliers, and operations, helping ensure project requirements, schedules, documentation, and communications stay on track.

This is an excellent opportunity for someone who enjoys coordinating multiple moving pieces, solving problems, building relationships, and helping deliver exceptional customer experiences.

What You'll Do

• Coordinate project activities from order receipt through project closeout
• Manage project documentation, submittals, schedules, and customer requirements
• Work closely with customers, suppliers, sales teams, and operations personnel
• Track project milestones and help ensure deliverables are completed on time
• Review contract and project requirements to support successful execution
• Maintain accurate project records and customer information
• Facilitate communication among all parties involved in a project
• Assist in resolving customer concerns, warranty issues, and project-related questions
• Support continuous improvement of project documentation and processes

What We're Looking For

• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines simultaneously
• Excellent verbal and written communication skills
• Strong attention to detail and follow-through
• Proficiency with Microsoft Office, including Word and Excel
• Ability to work independently while collaborating effectively with others
• Positive attitude and strong customer-service mindset

Preferred Qualifications

• Previous experience in project coordination, project administration, contract administration, inside sales support, customer service, or a related role
• Experience working in industrial, manufacturing, construction, engineering, distribution, or technical environments
• College coursework or degree preferred
• Experience with project management software, SharePoint, or ERP systems is a plus

Why Mead O'Brien?

For more than 75 years, Mead O'Brien has built a reputation for technical expertise, customer service, and long-term relationships. We believe our people are our greatest asset and strive to create an environment where employees can learn, contribute, and grow.  If you enjoy being the person who keeps projects organized, customers informed, and teams connected, we'd love to hear from you.

Requirements

• Previous experience in contract administration, project support, inside sales support, customer service, or a related role
• Experience working in industrial, manufacturing, construction, engineering, distribution, or technical environments 
• College coursework or degree preferred • Experience with project management software, SharePoint, or ERP systems is a plus