Accounting Specialist

t

Job Summary

The Accounting Specialist supports the Company’s accounting operations with primary responsibility for administering the Concur expense-management system. The position also supports month-end close, day-to-day accounts payable operations, reconciliations, accounting projects, and other recurring departmental responsibilities. The Accounting Specialist maintains complete and accurate financial records, resolves discrepancies, and provides timely support to employees, vendors, and internal stakeholders.

Essential Duties and Responsibilities

Concur Administration

• Serves as the primary administrator and subject-matter resource for the Concur expense-management system.
• Maintains employee profiles, approval workflows, expense types, system configurations, and user access.
• Reviews expense reports for accuracy, required documentation, appropriate approvals, and compliance with Company policies.
• Assists employees and managers with Concur questions, system issues, expense submissions, and approval requirements.
• Identifies and resolves rejected transactions, duplicate submissions, coding errors, missing receipts, and other exceptions.
• Coordinates with employees, managers, Finance, IT, and Concur support to troubleshoot and resolve system-related issues.
• Maintains Concur procedures, user guidance, and training materials.
• Provides training and ongoing support to new and existing users.
• Monitors system activity and recommends process, workflow, and control improvements.
• Prepares reports and analyzes expense data to identify trends, exceptions, and compliance concerns.

Month-End Close

• Supports month-end close by preparing reconciliations, journal entries, accruals, and supporting schedules.
• Reviews Concur and accounts payable activity to ensure transactions are accurately recorded in the appropriate accounting period.
• Researches and resolves discrepancies affecting the month-end close.
• Provides documentation and support for financial reporting, internal reviews, and audits.
• Completes assigned close responsibilities accurately and within established deadlines.

Accounts Payable Operations

• Supports invoice processing, coding, approval routing, payment preparation, and vendor account maintenance.
• Reviews invoices and related documentation for accuracy, completeness, appropriate authorization, and correct general-ledger coding.
• Assists with vendor and manufacturer statement reconciliations.
• Researches and resolves invoice, payment, pricing, and account discrepancies.
• Communicates with vendors and internal stakeholders regarding invoices, payment status, documentation, and account questions.
• Assists with maintaining complete and accurate accounts payable records.
• Provides coverage for routine accounts payable functions as business needs require.

Projects and Cross-Functional Responsibilities

• Participates in accounting, finance, systems, and process-improvement projects.
• Compiles, analyzes, and presents financial or operational data using Excel and other reporting tools.
• Assists with system implementations, testing, data validation, procedure development, and user training.
• Partners with other departments to resolve accounting-related issues and improve cross-functional processes.
• Assists with audit requests and special projects assigned by Accounting leadership.

Other Responsibilities

• Maintains accurate and complete accounting records, including invoices, receipts, reconciliations, journal-entry support, and other transaction documentation.
• Responds promptly and professionally to inquiries from employees, vendors, auditors, and other stakeholders.
• Maintains organized documentation in accordance with Company record-retention requirements.
• Participates in training and development related to accounting practices, systems, regulatory requirements, and Company policies.
• Performs other related duties as assigned.

Education and Experience

• Previous experience in accounting, accounts payable, expense administration, or a related business environment.
• Experience administering Concur or a comparable expense-management system is strongly preferred.
• Working knowledge of accounting principles, internal controls, and financial recordkeeping.
• An associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Experience with accounting software and Microsoft Office applications.
• Intermediate to advanced Microsoft Excel skills preferred.

Knowledge, Skills, and Abilities

• Strong organizational skills and attention to detail.
• Ability to analyze information accurately and efficiently.
• Strong problem-solving and research capabilities.
• Ability to manage competing priorities and meet established deadlines.
• Clear and professional written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and take ownership of assigned responsibilities.
• Strong customer-service orientation when supporting employees, vendors, and internal stakeholders.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.
• Ability to identify process deficiencies and recommend practical improvements.
• Willingness and ability to learn new systems, procedures, and responsibilities.