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Position Summary
The HR & Administrative Support position serves as the operational backbone of the HR department and a highly visible first point of contact for employees. This role provides higher-level administrative coordination, HRIS data entry and routine administration, document management, employee engagement support, community outreach coordination, benefits communications, training scheduling, and front-line employee assistance. The position supports a positive employee experience while helping build the HR function from the bottom up.
Essential Responsibilities
Higher-Level Administrative Support
- Provide administrative coordination for the HR department and HR leadership.
- Coordinate meetings, calendars, communications, department materials, and special project logistics.
- Support HR planning, tracking, follow-up, and organization of department priorities.
- Maintain department records, templates, forms, and administrative processes.
HRIS Data Entry, Routine Administration and Records
- Perform HRIS data entry and routine system administration under appropriate oversight.
- Maintain employee records, personnel file documentation, and electronic files.
- Support employee file digitization, document management, and retention efforts.
- Update employee information, position records, organizational data, and standard HRIS fields as assigned.
- Assist employees with HRIS navigation, employee self-service, forms, and basic system questions.
Employee Engagement, EVP and Community Relations
- Coordinate employee engagement activities, recognition programs, and employee events.
- Support Employee Value Proposition initiatives and employee-facing communications.
- Coordinate community outreach activities, veteran programs, local workforce events, and company presence in the community.
- Manage swag, branded merchandise, event materials, and employee appreciation items.
Benefits Communication and Employee Support
- Support benefits education campaigns, employee communications, and benefits awareness materials.
- Assist employees with general benefits navigation and route technical questions to the Payroll, Benefits & Compliance Specialist.
- Support open enrollment logistics, meeting coordination, employee outreach, and form completion as assigned.
Training and Development Scheduling
- Coordinate training schedules, logistics, sign-in sheets, communications, and completion tracking.
- Support development programs, employee workshops, and required HR training administration.
Special Project Ownership
- Employee Value Proposition initiatives
- Community engagement
- Employee recognition programs
- Veteran programs
- Swag and branding
- Training coordination
- Internal HR communications
- HRIS data entry and routine administration
- Document digitization
- Higher-level administrative support
Shared Expectations
- Provide visible, face-to-face HR support for miners, supervisors, and employees.
- Assist employees with timecards, benefits navigation, HRIS access, forms, and general HR questions.
- Maintain confidentiality, professionalism, and accurate documentation.
- Support employee relations concerns and route issues appropriately.
- Participate in HR projects and help build sustainable HR processes, SOPs, and employee support tools.
- Promote a positive, respectful, safety-focused, and service-oriented workplace culture.
Preferred Qualifications
- Associate degree preferred or equivalent administrative, HR, or office support experience.
- 1-3 years of administrative support, HR support, accounting support, or office coordination experience preferred.
- Strong organizational skills, attention to detail, confidentiality, and customer service orientation.
- Proficiency with Microsoft Office and ability to learn HRIS and employee systems.
- Comfortable providing face-to-face support to employees in an operational mining environment.
Schedule Monday - Thursday
6:00am-4:00pm
Schedule subject to change
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