Administrative Assistant - (Full-Time)

The Administrative Assistant is responsible for varied secretarial/administrative duties primarily for senior management. This position must integrate company values into daily practice.

Great opportunity for new college graduates to enter into the healthcare field!

Pay rate: $21.15 - $25.00; based on experience

Monday - Friday; 8:00 am - 4:30 pm

Essential Functions:

• Provides administrative support for the CEO and other senior management members.
• Coordinates Physician/Provider onboarding and training sessions in a timely manner once Governing Body has approved the credentialing file.
• Serves as initial point of contact for administrative area.
• Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. May review executive e-mail to monitor status of obligations.
• Coordinates, schedules, and prioritizes appointments, meetings and hospital related obligations and communicates to appropriate staff.
• Organizes materials for executives and provides frequent briefing/communication to CEO and other senior management members regarding updates or priority concerns.
• Coordinates agenda items, preparation and distribution of meeting materials, travel, room reservations, equipment, and food and refreshment arrangements as requested.
• Records, transcribes, and distributes minutes, ensuring that master files are maintained.
• Organizes and produces reports, forms, minutes, and memoranda of highly confidential, specialized, and recurrent nature.
• Establishes systems for tracking and/or following up on correspondence, reports, check voucher requests, expense reports, purchase order requests, work orders, performance evaluations, and other documents of a time-sensitive and/or confidential nature, as assigned.
• Maintains organizational policy and procedure books and manuals.
• Provides an environment conducive to safety for patients, visitors, and staff. Assesses the risks for safety and implements appropriate precautions. Complies with appropriate and approved safety and Infection Prevention standards.
• Maintains regular attendance in keeping with assigned work schedule.
• Completes required trainings, as assigned.
• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements 

Minimum Education & Experience: 

• Two years’ experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred.

Required Licenses, Certifications, and/or Documentation:

• Must maintain acceptable driving record, current driver’s license, and insurability.

Required Knowledge, Skills, and Abilities:

• Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.
• Demonstrates critical thinking skills.
• Demonstrates strong organizational and time management skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality and safety standards.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.
• Effective written and verbal communication skills.

Physical Requirements Over the Course of a Shift:

• A significant amount sitting.
• Lifting/exerting of up to 25 lbs.
• Sufficient manual dexterity to operate equipment and computer keyboard.
• Close vision and the ability to adjust focus.
• Ability to hear overhead pages.