Administrative Assistant

Scarsella Bros., Inc. is a family owned and operated business located in Kent, Washington.  Our specialty is heavy highway road construction with projects located in Washington, Idaho, Oregon and Alaska.  We are currently seeking an Administrative Assistant to join our Contract Administration and Compliance Team!  If you are highly organized, detail oriented, passionate about completing tasks and have excellent communication skills oral and written then this may be the opportunity you’ve been seeking!  This is a rare opportunity for the right individual.

Major Responsibilities:

• Support Contract Administration with subcontractor paperwork
• Track trucking tickets and hours – reconcile trucking invoices
• Force account tracking and reconciliation
• Verify compliance documentation and follow-up
• Physical and digital filing
• Verify insurance and prevailing wages
• Scanning & copying documents
• Assist Contracts & Compliance as needed
• File Archiving

Skills:

• 5 years office experience in a similar administrative role
• Public works experience highly desired
• Familiar with certified payrolls and various public works reporting systems
• Proficient at MS Office (especially Excel and Word)
• Tenkey by touch
• Proven ability to perform tasks accurately and on time
• Must have excellent communication skills (written and oral)
• Trustworthy in the handling of confidential and/or sensitive information
• Ability to handle difficult situations in a professional manner
• Superior organization skills
• Detail oriented and follow through
• Must be a team player
• Reliable
• Excellent multi-tasker with the ability to adapt to an ever-changing environment
• Can do attitude

The above statements are intended to describe the general nature and level of work being performed by a person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. All or any portion of this job description is subject to elimination, modification or addition at any time at the discretion of the company. We are an Equal Opportunity Employer and do not illegally discriminate in our employment decisions based on age, race, color, national origin, religion, sex, marital status, sexual orientation, physical or mental disability, veteran status or pregnancy, or any other basis prohibited by local or federal law.

We are also an Affirmative Action Employer and are committed to the inclusion of all qualified individuals in our employment selection process. This employer participates in E-Verify and will provide the federal government with your Form I-9 information for confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.