Accounting Clerk

JOB SUMMARY:

The Accounting Clerk is responsible for the Company’s Accounts Payable, Daily Audit, and other duties as required by the Accounting Manager. This position collects, reviews, prepares, processes and summarizes Accounts Payable data in a timely and accurate manner relating to the Company's financial obliga­tions, audits POS cash receipts, and prepares daily reports. This position also has frequent contact with both internal and external customers. 

PRIMARY DUTIES:

1. Coordinates the submittal of invoices for payment and advises department managers as to proper processing and payment procedures.
2. Verifies that invoices submitted for payment are properly coded and appro­pri­ately authorized by the responsible manager based on company policies.  
3. Verifies the validity and accuracy of invoices by examining for acknowledge­ment of receipt of goods or services, checking mathematical computations, communi­cating with department managers and/or vendors regarding discrepancies and reviewing for duplicate payments.
4. Ensures that payments are made on a timely basis so that all discounts are taken advantage of within company policies and that late charges are not incurred.
5. Prepares and reviews computer-generated checks.   Obtains authorized signatures and distributes      checks.
6. Ensures that month-end accounts payable data is timely and properly backed-up in preparation for integrated general ledger posting.
7. Reconcile monthly statements received from vendors and resolves any discrep­an­cies and/or finance charges.
8. Reconciles monthly company credit card invoice
9. Reconciles Accounts Payable Trade and Accrued Payables General Ledger accounts.
10. Responds to Manager’s and Supervisor’s inquires in a timely manner. 
11. Processes annual 1099’s and submits to appropriate taxing authorities in a timely and accurate   manner in order to avoid penalties and interest.
12. Audits front office Point of Sale transactions (Cash Receipts), resolves discrepancies and prepares and then posts transactions to the General Ledger; makes necessary adjustments in Point of Sale system, reconciles credit card transactions to web based merchant account, processes customers credit card adjustments on web based account, pulls Cash Receipts information from Point of Sale system into the General Ledger system. 

OTHER DUTIES:

1. Performs other duties and/or responsibilities as assigned by the Accounting Manager. 
2. Observes all house rules and regulations including but not limited to safety regulations, following safe practices in the performance of duties/assigned tasks and practices good housekeeping in designated work areas.

DESIRED QUALIFICATIONS:   

1. One (1) to Two (2) years general accounting experience including Accounts Payable required.
2. High School graduate or equivalent required, some college preferred. 
3. Good written and verbal communication skills required.
4. Good Computer skills including Accounts payable application software.
5. Good problem-solving skills.
6. Capable in Microsoft Excel and Word and Adobe Acrobat.
7. Ability to multi-task under pressure a must.
8. Ability to function in a deadline-oriented and team-work environment.
   
   

PHYSICAL REQUIREMENTS OF THE JOB:   

Regularly requires sitting and working at a computer, attention to detail, vision, hearing, concentra­tion and alertness, mathematical ability, reading in small amounts at a time.  

Frequently requires intermittent standing, speaking and listening to others, eye-hand-finger coordination, use of a multi-line telephone, and calculator.

Occasionally requires walking  or driving to other work sites, climbing steps,  writing and composing written language, reaching, bending, twisting, kneeling, stooping, pushing/pulling of 21-50 pounds (file cabinet drawers), lifting/carrying 0-25 pounds, exposure to dust, dirt, heat and sunlight, chemicals and fertilizers, golf balls in play, wet and other environmental working conditions associated with working around golf courses. 

Visual capabilities required:  good to excellent vision, depth perception, wide field of vision, color vision.  

Job experiences primarily 8 hours indoors in an air-conditioned office. 

EQUIPMENT AND MATERIAL:

Personal Computer workstation, printers, application hardware and software, web-based products, calculator, photocopier, fax machine, typewriter, multi-line telephone system, etc.

DISCLAIMER STATEMENT:

The above position description is intended to describe the general nature and level of work being performed by the employee assigned to this classification and is not to be construed as an accounting of all duties and requirements that may be inherent in the job.