Administrative Support Specialist-Family Matters

Job DetailsJob Location: King Of Prussia, PA 19406Position Type: Full TimeJob Category: Admin - ClericalJob Purpose: - The Administrative Support Specialist-Family Matters at JAFCO is responsible for providing comprehensive administrative support to the Family Matters team. This role is crucial in ensuring the smooth operation of day-to-day activities, facilitating communication, and enhancing the efficiency of processes within the organization. The specialist will play a key role in maintaining organized records, coordinating meetings, and assisting with various projects aimed at supporting families in need. Key Responsibilities: - Provide administrative support to the Family Matters team, including managing calendars, scheduling meetings, and preparing necessary documentation. - Maintain accurate and organized records of family cases, ensuring confidentiality and compliance with organizational policies. - Coordinate communication between families and the Family Matters team, acting as a liaison to facilitate efficient information exchange. - Assist in the preparation and dissemination of reports, presentations, and other materials related to family support initiatives. - Support the planning and execution of events and programs designed to assist families, including logistical arrangements and follow-up activities. - Conduct research and gather information to support family cases and program development. - Respond to inquiries from families and external partners, providing timely and accurate information. - Collaborate with other departments within JAFCO to ensure a cohesive approach to family support services. - Perform other administrative duties as assigned to support the overall mission of JAFCO and the Family Matters team.QualificationsRequired Education: - High school diploma or equivalent; an associate degree in business administration or a related field is preferred. Required Experience: - Minimum of 2 years of experience in an administrative support role, preferably within a family services or non-profit organization. - Proven track record of managing multiple tasks and projects simultaneously in a fast-paced environment. - Experience in coordinating and supporting family-related programs or initiatives is advantageous. Required Skills and Abilities: - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. - Strong organizational skills with the ability to prioritize tasks effectively and meet deadlines. - Excellent communication skills, both written and verbal, with a professional demeanor. - Ability to maintain confidentiality and handle sensitive information with discretion. - Demonstrated problem-solving skills and the ability to work independently as well as part of a team. - Familiarity with database management and data entry procedures. - High attention to detail and accuracy in all aspects of work. EOE https://info.flclearinghouse.com