Administrative Assistant-Nursing

• Maintain complete, organized employee files, including updating individual staff education logs.
• Enter employee schedules into Kronos Workforce, appropriately document and track employee absences, time-off requests and call-ins.
• NDNQI turnover
• ER Dashboard
• FTE Spreadsheet
• Rounding logs.
• Create education book for each department employee.
• Maintain education book for completeness ie: staff meetings, CE courses, mandatory hospital programs.
• Monitor required certifications for expiration dates and keep copies of certifications.
• Assist with tracking of employees for mandatory competencies and certification requirements.
• Schedule meetings and reserve meeting space.
• Maintain current phone and email list for department staff.
• Prepare letters to patients related to results.
• Monitor unit’s office supply levels, cost-effectively ordering when necessary.
• Organize and maintain employee files by establishing files for new hires, removing files for terminations and filing documents.
• Assist leaders with department meetings including typing agenda, setting up audio/visual equipment, minute-taking and preparing handouts.

Education: High School Diploma or Equivalent required

Skills and Knowledge: Familiarity using Microsoft Office Suite including Excel, and Power Point. Familiarity with computers, office equipment and medical terminology.  Demonstrate critical thinking, creative problem solving, organizational skills, priority setting, utilization of appropriate lines of authority, and responsiveness to crisis situations.