Functional Area
Position Purpose	The Spare Parts Control & Maintenance role is responsible for ensuring critical spare parts are available when needed to minimize equipment downtime and maintain optimal performance. This position oversees the distribution, tracking, and documentation of spare parts and materials required for equipment maintenance and operational continuity.
Position Level	Support
Department	Maintenance
Span of Control	Indirect (no direct reports)
Direct Reporting Line	Maintenance Manager
Acts as a Substitute for	Other inventory or warehouse roles as assigned
Substituted by	Designated production or warehouse personnel
External Relations	Vendors, delivery drivers, maintenance personnel

Scope of Responsibilities and Duties

Maintain consistent inventory levels by ordering new stock within pre‑authorized limits.
Manage and maintain warehouse spare parts inventory and database.
Document inventory activities and complete related forms and reports accurately.
Oversee and manage products and parts being received.
Perform conformity checks including inspections and verification of packing slips.
Accurately control and track physical inventory of spare parts and materials.
Establish and maintain backup sources for high‑demand items to prevent shortages.
Participate in inventory processes and daily audits; research and resolve inventory discrepancies.
Review inventory reports and order patterns to identify items requiring automatic or recurring delivery.
Review inventory reports and order patterns to identify items requiring automatic or recurring delivery.
Maintain accurate records of the quality, type, and value of materials, equipment, and supplies.
Perform and oversee processing and routing of invoices related to spare parts and materials.
Conduct frequent spot checks and partial physical inventory audits.
Assist with periodic (at least annual) full inventory audits.
Operate forklift equipment when necessary.
Perform other related duties as assigned.

Requirements and Competencies
Education	High school diploma or GED required; or equivalent combination of education and experience.
Experience	Minimum of 2 years of experience in inventory control. Experience using computerized inventory systems is required. Forklift operator certification preferred, or willingness to obtain certification.
Technical Competencies	Basic understanding of inventory control procedures and warehouse processes. Proficient keyboarding and data‑entry skills. Ability to perform basic math calculations. Strong understanding of warehouse policies and procedures. Ability to build and maintain professional vendor relationships.
Leadership Competencies	Excellent communication and organizational skills. Strong interpersonal skills with the ability to work effectively with others. Attention to detail and ability to maintain accurate documentation.

Scope of Key Performance Indicators (KPIs)

Operational / Team KPIs
(measuring process efficiency, timeliness, quality, and collaboration)

8:00 - 16:30

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Spare Parts Control & Maintenance

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