Volunteer Coordinator

About Tanglewood 

Home to the famous Boston Symphony Orchestra, and the site of one of the world’s best-known music festivals, Tanglewood hosts world-class orchestra and chamber music concerts, renowned popular artists, fascinating talks, fun events for kids, and more ... all against the backdrop of the beautiful Berkshire Hills. Today Tanglewood annually draws over 350,000 visitors. Each season offers not only a vast quantity of music, but also a vast range of musical forms and styles, all of it presented with a regard for artistic excellence that makes the festival unique. 

Job Responsibilities  

• Staffing of the volunteer office –assist with volunteers’ questions, disseminate packets and volunteer uniforms, answer phones, run errands, etc.  

• Manage volunteer hours, schedules and any edits in Volgistics, the volunteer database. 

• Staff volunteer events including our Friday and Saturday morning Coffee Talks, Recognition Event, etc. 

• Produce volunteer packets, including badges, directory, handbook and other materials. 

• Assist with the coordination and production of the Welcome Back Reception and the Annual Recognition Events. 

• Assist with the maintenance and coordination of files for the volunteer organization; complete data entry as is needed. 

• Assist with Development Event preparation such as printing and stuffing nametags, assist with set-up and breakdown of events. 

• Assist the Director of Volunteer Services in on-site volunteer management. 

• Assisting with Development Events – Guest check-ins, etc. 

• Assist Donor Relations team as needed with signed program books and acknowledgement letters. 

• Additional duties and errands may be required. 

Qualifications 

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 Must be available during BSAV (Boston Symphony Orchestra Association of Volunteers) hours: 

• Wednesdays and Thursdays: 12:00 – 5:00pm 

• Fridays: 12:00 – 8:00pm 

• Saturdays: 9:00am – 2:30pm 

• Sundays: 12:00 – 2:30pm