Executive Administrative Assistant

The Executive Administrative Assistant provides high-level administrative support by conducting research, handling information requests, and performing clerical functions. This role acts as an information and communication manager for the office, ensuring efficient operations and supporting customer success and sales in security.

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Manage calendaring for two General Managers, including travel and expenses, with occasional international travel assistance.
• Support ad hoc projects, including equipment support and team operations projects.
• Assist with administrative duties such as scheduling travel, creating purchase orders, joining meetings, documenting meetings, and providing meeting notes.
• Order devices for new hires and assist with team operations.
• Support remote or onsite events as necessary.

• Minimum 2 years experience supporting GM level and up executives.
• Minimum 3 years experience with calendaring for multiple executives.
• Minimum 3 years experience with booking travel and processing expenses.
• Strong verbal and written communication skills.
• Ability to multitask and provide excellent customer service.
• Ability to work independently and manage time effectively.
• Basic mentoring skills for providing support and feedback.
• Experience with computer applications such as Microsoft Word, Excel, and PowerPoint.

• High school diploma or GED required.
• 5-7 years of overall experience in the field.
• Experience supporting executives and data management.
• Experience in large matrixed enterprise companies preferred.

This role operates in a hybrid environment from building 122 in Redmond, WA, requiring 1-3 days per week onsite. The standard schedule is Monday through Friday, 40 hours per week, with no expected overtime. The work environment is remote, mostly on the west coast, supporting General Managers in different time zones. The position offers a chance for extension pending budget approval.

This is a Contract position based out of Redmond, WA.

The pay range for this position is $40.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Redmond,WA.

This position is anticipated to close on Mar 27, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.