Student Program Administrator

Love + medicine is who we are, it's what we do, it's why people want to work here. If you’re looking for a job to love, apply today.

Scheduled Weekly Hours:

We’re not just filling positions, we’re building careers. At Emplify Health, we care for our teams, while they care for their communities. Whether you are just starting out or looking for a change, Emplify Health supports you now and into the future. Join us and find out how a little empathy changes everything.

This position works closely with Medical Education leadership and key stakeholders throughout the organization to support educational excellence and strengthen academic partnerships.

Major Responsibilities:

• Manages the compliance of Academic Institution(s), Accrediting Organization(s), and organizational regulations to adhere to and enforce all policies and standards as it applies to student learners’ academic training at Gundersen Health System. Communicates all regulatory requirements to stakeholders.

• Organizational liaison officer who specializes in administrative academic coordination for student learner activity within the facility ensuring smooth flow of planning, preparation, and execution of activities related to maintaining program objectives. Provides supervision, problem solving support and direction to undergraduate and graduate student learners, faculty, and staff.

• In collaboration with Rotation Leads, Block Directors, Site Directors, Department Leaders, and Medical Education Managers works to develop, implement, and assess the learner process for regulatory compliance and learners experience.

• Devises and manages schedules for student learners for required educational activities, including didactic experiences, in compliance with governing bodies, academic and organizational requirements directed, through oral, written, and electronic communication and logistical coordination of with learners, academic institutions, and clinical departments.

• Collaborates in design and delivery to meet timely reporting of student learners, faculty, and program evaluations requirements.

• Executes organizational strategies and support through partnership with departments to meet compliance requirements, recruitment needs, regulatory verifications or other requirements, as requested. Assists in the development of new processes and policies to improve efficiencies / compliance and develops communication strategy for dissemination.

• Researches, and self-educates, regarding current changes and trends within education, provides feedback regarding latest information for organizational change / improvement and applies relevant information to daily work routine.

• Tracks program expenditures. Assists in development of yearly budget proposal through review of costs of program and makes recommendation of future needs.

• Ensures that confidential files and records of current undergraduate and graduate student learners are maintained in accordance with required governing or organizational requirements.

• Performs activities and special projects as assigned and identifies areas of programmatic improvements and develop initiatives to address weakness.

• Member of committees that provide direct / indirect oversight of student learners.

What's Available:

• Full time, 1.0 FTE - 40 hours/ week

• Schedule: Monday through Friday, primarily daytime hours 8:00am-4:00pm. While the position follows a standard weekday schedule, flexibility is required on occasion to attend meetings or support business needs outside of regular working hours.

• Location: This position is primarily onsite at our Main Campus in La Crosse, WI, allowing for close collaboration with colleagues and stakeholders. After completing the initial training period of approximately 4 to 6 months, the role offers the flexibility of a hybrid schedule with up to one remote workday each week

• Compensation: starting pay around $24.36/hour with opportunity for higher pay based on relevant work experience

  
   

To excel in this role, you'll bring:

• Education: Bachelor’s in project management, business administration, healthcare administration, education / education administration, or related field is required.

• Experience: At least 2 years’ experience with administrative management, accreditation management, project management, education / education administration or hospital systems. 

• Excellent organizational and project management skills.

• Strong verbal and written communication abilities.

• Ability to build and maintain relationships with diverse stakeholders.

• Experience coordinating multiple projects, schedules, and deadlines simultaneously.

• Strong problem-solving and critical-thinking capabilities.

• Strong attention to detail

• Proficiency using Microsoft Office and administrative database systems.

In addition to the rewarding work, you'll receive:

• A highly adaptable and mission-driven organization with a work environment that supports you personally and professionally and a work culture where you are valued and appreciated

• Competitive Benefits: A comprehensive and generous benefits package (Medical, Dental, Life Ins, HSA/FSA) ensuring your comfort and well-being as a valuable team member

• Substantial retirement contribution including a 401k match & annual discretionary base contribution

• Work-Life Balance: Paid Time Off (PTO) combines vacation, sick, and personal days into one balance to allow you the flexibility to use your time off as you need

• Professional Development: Support for your career growth through Professional Development Opportunities, our Tuition Investment Program, and our Career Development Center

• Additional Employee Discounts and Perks Other benefits include a Wellness program with incentives, employer-paid life insurance and AD&D, optional short-term and long-term disability coverage, an employee assistance program, identity theft protection, pet insurance, Inspire & Celebrate colleague recognition and rewards program, a discount program, and more!

Please apply by Friday, August 14, 2026 at 4:30pm to be considered further.

Emplify Health, a partnership of Bellin Health and Gundersen Health System, is a leading not-for-profit, patient-centered healthcare network based in Green Bay and La Crosse, Wisconsin. With 11 hospitals and over 100 clinics, we serve 67 cities across Wisconsin, Iowa, Minnesota, and Michigan's Upper Peninsula. Join us in making a meaningful difference in the lives of our patients and communities.

If you need assistance with any portion of the application or have questions about the position, please contact HR-Recruitment@gundersenhealth.org or call 608-775-0267.

We inspire your best life by relentlessly caring, learning and innovating. This is our purpose. Together with our values — belonging, respect, excellence, accountability, teamwork and humility — our pillars set our foundation and our future.

Equal Opportunity Employer