Village Management Services, Inc.'s mission is to serve the residents of Laguna Woods Village with the highest level of customer service and professionalism, making Laguna Woods Village the premier active-adult community in Southern California. We value integrity, quality, dedication and open communication in a rewarding and challenging environment.

301-Financial Services - 2218-301 Acct Specialist

JOB SUMMARY:

Under general supervision, performs a variety of major accounting functions or assists in processing payroll and payroll related items; performs related work as required.

Work involves regular contact with other divisions departments, residents, vendors and the public.

ESSENTIAL FUNCTIONS:

Accounting Specialist - Reviews and prepares United regular and supplemental tax bills for payment, updates property tax databases, prepares supplemental, tax roll and resident assistance notices to owners, adjusts United annual carrying charge distribution related to property taxes, calculates supplemental taxes for escrow and property tax schedules; monitors property tax changes, processes tax payments and refunds, recalculates carrying charges based on property tax changes and prepares 1098’s.

Communicates with county and manor owners regarding property taxes. Assists in preparation of budget relating to property taxes.

Records cash receipts and updates cash logs reports. Prepares transfers and records cash disbursements from the depository account and intercompany payovers.

Processes and records fixed asset purchases and disposals and updates databases.

Records miscellaneous journal entries as assigned. Prepares supplemental schedules, and audit schedules.

Prepares and/or assist prep of assessment notification center, coupon books and misc. projects as assigned.

Accounting Specialist for Payroll – Reviews payroll data entry of timecards, labor sheets and special entries. Reviews time and attendance system data and communicates with employees and supervisors regarding exceptions. Prepares and inputs pay data and adjustments. Prepare prepaid vacations. Releases balances and distributes payroll. Processes in-house produced payroll checks. Reconciles statements and prepares cash disbursements for payroll and union benefits. Reconciles various payroll-related general ledger accounts. Processes garnishments. Provides backup support for the Payroll Coordinator. Communicates with employees regarding their payroll questions.

Regular Attendance Required. All duties performed on-site for the Community.

Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier; and respects the diversity of our workforce in actions, words and deeds.

NON-ESSENTIAL FUNCTIONS:

Initiates purchase requisitions, check requests and vouchers.

Prepares special projects as assigned.

Drives a vehicle to meetings, workshops and other job related responsibilities.

EQUIPMENT OPERATED:

Computer, fax, calculator, copier and telephone.

WORK ENVIRONMENT:

While performing the duties of this job, the employee is in a climate controlled indoor office.

DESIRABLE QUALIFICATIONS:

Associates degree in business administration or graduation from high school supplemented by college level courses in accounting or business administration and some experience in general ledger record keeping or equivalent combination of education and experience, which produces the following:

Knowledge of the occupational hazards and safety precautions of the job.

Knowledge of the computer and applicable software programs to perform the job.

Knowledge of the principles of computer technology and systems analysis.

Knowledge of modern office equipment practices systems and procedures.

Knowledge of business English, spelling and arithmetic.

Ability to organize and implement tax programs and other programs administered by Accounting and Community Services Departments.

Ability to process cash, fixed asset and property tax transactions and provide appropriate support as required.

Ability to compile and analyze financial reports.

Ability to read, understand, interpret and explain rules and regulations.

Ability to research problems and prepare recommendations.

Ability to establish and maintain effective working relationships with others.

Ability to relate to the needs and concerns of senior citizens.

Ability to maintain adequate and accurate production of repetitive work during normal work periods.

Skill in the operation of a personal computer, calculator, and other standard equipment.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to talk, hear, and use hands to finger, grasp, feel and reach. The employee is regularly required to sit for long periods of time (up to 6 hours) and use repetitive motion to operate a keyboard for long periods. The employee is occasionally required to kneel, pull, push, stoop, and lift and carry up to 10 lbs.

MENTAL REQUIREMENTS:

While performing the duties of this job the employee reads, solves problems, uses his verbal, written, math and communication skills, and has frequent customer contact.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

VMS is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit and business need.

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