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Louisiana Bridge Builders (“LBB”) is designing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana (USA) for the Louisiana Department of Transportation and Development (LADOTD). LBB will also be responsible for the reconstruction of interstate highway, various structures, ramps, and approaches for a 5.5 mile stretch between I-210 West End and Ryan Street.
Louisiana Bridge Builders offers a competitive salary, relocation assistance where relocation is required and approved, medical, dental, vision, life, short- and long-term disability, paid holidays, vacation, and sick time, and more.
Louisiana Bridge Builders is an equal opportunity employer.
Position Purpose/Summary
The Office Manager is committed to supporting Louisiana Bridge Builders by ensuring the efficient, organized, and professional operation of the project office environment. This role supports a large-scale infrastructure project by overseeing administrative operations, coordinating office logistics, managing vendors and supplies, and serving as a central point of contact between project teams, corporate offices, and stakeholders.
Location
This position is based in Lake Charles, LA.
Primary Duties & Responsibilities
- Oversee day-to-day office operations to ensure smooth and efficient processes
- Manage office supplies, inventory, and ordering
- Coordinate meetings, appointments, and office events, including logistics
- Serve as the first point of contact for visitors and maintain reception operations
- Maintain physical and digital filing systems for organization and compliance
- Track and support office-related budgets and expenses
- Manage incoming calls, emails, and correspondence
- Provide administrative support to staff and leadership
- Ensure office cleanliness, organization, and overall functionality
- Assist with HR coordination such as onboarding, compliance posters, etc.
- Manage vendors and service providers (cleaning, maintenance, etc.)
- Coordinate office projects (outfitting, moves, renovations, IT setups)
- Support scheduling and calendar coordination for leadership as needed
- Ensure compliance with health and safety standards
- Prepare reports, documents, and presentations for management
- Assist with employee engagement activities and team events
- Performing all other duties and responsibilities as assigned.
Knowledge, Abilities, & Skills for Success
- Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
- Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) which includes having proficient computer skills and the ability to adapt and learn as programs and processes change.
- Ability to work as a team member and exert initiative to work independently to reach a goal.
- Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
- Ability to function effectively as a team player and collaborator.
- Ability to work a flexible work schedule, additional and/or different hours, including but not limited to nights, weekends, and/or holidays, as needed, to best serve the business operations.
- Strong organizational and multitasking abilities, attention to detail and ability to handle sensitive/confidential information.
Qualifications
At a minimum, the Office Manager must have an Associate’s Degree in Business Administration (or related field) or equivalent experience of 7+ years in office management, administrative assistant, or similar role.
Physical Demands
Select one the following for the each of the items listed below:
- N (Not Applicable) – Activity is not applicable to this occupation.
- O (Occasionally) – Occupation requires this activity up to 33% of the time or 0 – 2.5+ hours/day.
- F (Frequently) – Occupation requires this activity from 33%–66% of the time or 2.5–5.5+ hours/day.
- C (Constantly) – Occupation requires this activity more than 66% of the time or 5.5+ hours/day.
Standing | N☐ | O☒ | F☐ | C☐ |
Walking | N☐ | O☐ | F☒ | C☐ |
Sitting | N☐ | O☐ | F☒ | C☐ |
Reach Outward | N☐ | O☒ | F☐ | C☐ |
Reach Above Shoulder | N☐ | O☒ | F☐ | C☐ |
Climbing | N☐ | O☒ | F☐ | C☐ |
Crawling | N☐ | O☒ | F☐ | C☐ |
Squatting/Kneeling | N☐ | O☒ | F☐ | C☐ |
Bending | N☐ | O☒ | F☐ | C☐ |
Keyboarding | N☐ | O☐ | F☒ | C☐ |
Driving | N☐ | O☒ | F☐ | C☐ |
Hearing | N☐ | O☐ | F☐ | C☒ |
Perceiving | N☐ | O☐ | F☐ | C☒ |
Communicating | N☐ | O☐ | F☐ | C☒ |
Distinguish Colors | N☐ | O☐ | F☒ | C☐ |
Outdoor Climate | N☐ | O☒ | F☐ | C☐ |
Cramped Workspace | N☐ | O☒ | F☐ | C☐ |
Lift/Carry: | ||||
Up to 10 lbs | N☐ | O☐ | F☒ | C☐ |
Up to 20 lbs | N☐ | O☐ | F☒ | C☐ |
Up to 50 lbs | N☐ | O☐ | F☒ | C☐ |
Up to 75 lbs | N☐ | O☒ | F☐ | C☐ |
Up to 100 lbs | N☐ | O☒ | F☐ | C☐ |
100+ lbs | N☐ | O☒ | F☐ | C☐ |
Push/Pull: | ||||
Up to 10 lbs | N☐ | O☐ | F☒ | C☐ |
Up to 20 lbs | N☐ | O☐ | F☒ | C☐ |
Up to 50 lbs | N☐ | O☐ | F☒ | C☐ |
Up to 75 lbs | N☐ | O☒ | F☐ | C☐ |
Up to 100 lbs | N☐ | O☒ | F☐ | C☐ |
100+ lbs | N☐ | O☒ | F☐ | C☐ |
Disclosure
The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Supervisors may assign additional functions and requirements, as deemed appropriate. This job description does not constitute an employment contract, implied, or otherwise. Employment is “at-will,” and either the employee or the Company can end the employment relationship at any time, for any reason, or for no reason at all. The Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.
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