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Under the direction of the Director of Purchasing, the Purchasing Coordinator is responsible for supporting procurement activities for the property, including sourcing vendors, processing purchase orders, monitoring inventory and deliveries, and assisting with vendor relationships. This position helps ensure timely, cost-effective purchasing while maintaining compliance with company policies and operational standards.
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Responsibilities
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- Source products and services and assist with vendor selection and management.
- Obtain quotes, analyze pricing, and support competitive bidding processes.
- Process purchase requisitions and purchase orders through the purchasing and inventory system.
- Monitor deliveries, follow up on backorders, and coordinate with vendors to ensure timely fulfillment.
- Review purchasing documentation, invoices, and receiving records for accuracy.
- Assist with maintaining inventory levels and vendor performance standards.
- Prepare reports and maintain purchasing records and documentation.
- Support departmental procedures, internal controls, and compliance requirements.
- Maintain confidentiality of company information and records.
- Provide professional service to internal departments, vendors, and guests.
- Perform other duties as assigned.
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Qualifications
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- High school diploma or equivalent required.
- Bachelor's degree preferred, or equivalent combination of education and experience.
- Minimum five (5) years of purchasing, sourcing, or buying experience, preferably in hospitality, gaming, food and beverage, or a related industry.
- Experience with purchasing and inventory management systems; Agilysys SWS experience preferred.
- Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
- Strong organizational, analytical, communication, and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Ability to work a flexible schedule, including weekends and holidays as needed.
- Ability to lift, push, and pull up to 50 pounds.
Disclaimer: This job description is not intended to be all-inclusive. Responsibilities and requirements may be modified at any time based on business needs.
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Tipped Position
This position does not earn tips
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