Site Coordinator

Position summary:

The site coordinator shall be responsible for the daily operation of the program, ensuring the safety and well-being of the children enrolled and direct supervision of program staff. The site coordinator will oversee the development, administration, supervision, delivery and evaluation of the Out of School Time Program at their site in accordance with YMCA Guidelines and State Licensing Requirements.

Final Product:

Happy, satisfied members and a safe facility with an effective staff team

Reports To:

Youth Development Director

YMCA of Greater Providence Team Standards:

1. Know our mission and be able to tell our story.

The mission of the YMCA of Greater Providence is to build healthy spirit, mind and body for all, through programs, services and relationships that are based on our core values of caring, honesty, respect and responsibility.

2. Honor your colleagues by being on time, present and fully engaged at all times.

3. If you disagree, propose a solution.

4. Be accountable for results.

5. A commitment to valuing and acting as one YMCA as evidenced by referring to ourselves as employees of the YMCA of Greater Providence.

6. Display leadership that requires not only skill, but energy, passion, optimism and creativity.

7. Build open and honest communication. Face to face, or voice to voice, is the preferred method of communication with email for information sharing only.

8. Deliver exceptional service that is of high value. Build a positive staff team. Be friendly.

Essential Duties & Responsibilities:

Include the following. Other duties may be assigned.

At their own site:

· Plan, supervise and implement a well-rounded, academically aligned curriculum (including objectives, lesson plans and evaluation) for the site, i.e. project based learning, health and wellness activities, homework support

· Develop, plan and supervise activities during school vacation weeks, and other days off from school.

· Support planning and implementation of the Summer Learning Program

· Provide short and long term planning in accordance with the policies and philosophies of Out of School Time programming

· Provide direction and guidance to staff, aid in staff training and conduct staff meetings. Supervise site staff and provide written evaluation of their work performance

· Develop and oversee an individualized training plan for each staff person, in conjunction with the Director

· Responsible for supervising and demonstrating the ability to set and maintain limits for children using positive reinforcement

· Create systems and processes when needed, particularly around staff coverage, data collection, recruitment and retention

· Responsible for meeting monthly recruitment and budgetary goals for site

· Responsible for collection of data and inputting into central data base, uses data for decision making and program improvement

· Supervise proper maintenance of equipment, clean up of work and play areas and inventory and ordering of supplies and snacks

· Maintain positive relationships with parents in OST and during school day by participating in PTO and family engagement activities

· Plan and implement, with staff, monthly parent engagement activities

· Maintain the necessary records involving attendance, proper release procedures, program registrations and documents required for state licensing; as well as collecting and maintaining records of all child care payments

· Work closely with school personnel in coordination of the site, including transportation needs

· Work in harmony and cooperation with all appropriate staff, volunteers and members of the YMCA

· Ensure that the proper procedures regarding vehicle use are followed at all times

· Responsible fore attending staff meetings/events. Demonstrate and teach the character development values of caring, respect, responsibility and honesty

· Continually enhance professional development through workshops, educational courses and/or appropriate reading material/ Licensing requires the completion of a minimum of 20 hours training per year relevant to the care of school age children

Qualifications:

· Must be at least 21 years of age

· Excellent organizational skills: attention to detail, ability of prioritize, and to meet deadlines in a fast-paced environment

· At least two years’ experience managing Out of School Time and Summer Learning programs with multiple staff

· Demonstrated ability to analyze data and prepare analytical reports

· Exemplary writing, interpersonal, and communication skills

· Previous experience in the nonprofit or educational sector a plus

· Ability to work as part of a team

· Fluency with Microsoft Word, Excel, Outlook, and Access

· B.A. preferred

· Expertise in data analysis and using data, broadly defined, to improve programs and instruction

· Demonstrated leadership capacity; ability to inspire and manage others

Education and/or Experience:

The site coordinator shall be at least 21 years of age and shall meet one of the following:

Hold a Bachelor's degree in a field relating to education, child development, human services or recreation from an accredited or approved institution of higher education; and have a minimum of one years' supervised experience working with school age children in a group setting (field placements and student teaching will be counted toward this requirement) or

Hold an Associate's degree in a field relating to education, child development, human services or recreation from an accredited or approved institution of higher education; and have a minimum of two years' supervised experience working with school age children in a group setting (field placements and student teaching will be counted toward this requirement).

Reasoning Ability:

Ability to anticipate, identify and solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. To accurately complete all required paperwork. To professionally handle and/or get help to resolve conflict. Ability to follow instructions as given and/or directed by supervisor.

Supervisory Responsibilities:

Directly supervises multiple employees in their own school based Out of School Time Site. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws.

Certifications / Training:

· Prior to working with children

  Child Abuse Prevention

· Within first two months of employment:

  CPR/ First Aid Certification

  Listen First

  Obtain a chauffeur’s license or MA 7D certificate

 Meet RI DCYF requirements

· Work to achieve within 12 months of hire:

 YMCA trainings focused on academically focused OST

 YMCA trainings focused on development of children

 Other community/partner based trainings

Must complete a minimum of 20 hours of training per year relevant to the care of school age children.

Must be willing to attend meetings, supervision, training and certifications to improve knowledge and program quality.

As required of the program area in which the position serves. See appropriate Greater Providence program quality standards, hiring requirements or state licensing requirements as applicable. All certifications must be renewed in a timely manner in accordance with general YMCA policies. Must complete Association wide training requirements within the timeframe stated at time of hire. Training in Listen First, Support Change and Build Community Techniques to be completed within 90 days of hire date.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands; balance, stoop, kneel or crouch; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. The position has exposure to Blood Bourne Pathogens and the incumbent should be educated and prepared on the same.