Office Manager

Purpose of Job :

The Office Manager oversees day-to-day administrative activities of the distributorship’s office. This role manages, trains and develops front office Team Members.  

Job Components:

• Responsible for accurate and timely reporting of Accounts Payable, Receivable and Month-End  

• Manages processing and verification of deposits and receipts.  

• Supports inventory process by creating/completing all associated reports and data entry  

• Create and maintain dealer files accurately  

• Assist all Route Managers on accounts receivable questions.  

• Ensures front counter is adequately staffed, assisting customers and answering phones when necessary  

• IT point of contact with respect to maintaining computer, network and phone systems.  

• Follow / fulfill all driver program requirements, as specified by the manager

• Other duties as assigned.  

Qualifications:

• High school graduate (or equivalent).  Two- or four-year college degree in a related field preferred  

• Minimum of two years’ Accounts Payable and Receivable experience, including collections.  

• Previous supervisory experience preferred  

• Excellent oral and written communication skills  

• Proficient in Microsoft Office products, including Outlook and Excel.  

• Previous experience in a customer-facing role is required.  

• Demonstrates excellent organizational skills and can prioritize and/or effectively delegate tasks  

• Approaches tasks with a sense of urgency, accuracy and attention to detail  

• Ability to operate a motor vehicle 

• Must have a clean drivers record AND meet driver qualifications requirements 

Scope Data:

• Works under limited supervision  

• Supervises two or more team members  

• Frequent interaction with customers and operations staff

• Operate with integrity and demonstrate a positive attitude

Work Environment:

• Office environment but is also exposed to battery warehouse conditions such as moving equipment, mechanical parts, fumes or airborne particles and toxic or caustic chemicals.

• Specific vision abilities include close vision, depth perception and ability to adjust focus

• Regularly required to stand, walk, hear, talk, and use hands to grasp and handle objects 

• Occasional  lifting up to 25 lbs. without assistance  

• Ability to sustain extended periods of sitting, occasional standing and walking throughout the day  

• Prolonged use of personal computer and telephone  

• Use of Personal Protective Equipment (PPE) may be required 

• Exposed to the hazards of the road when operating or riding in a vehicle