Administrative Assistant - Mission & Ministry

Executive Administrative Operations

• Provide high-level strategic support to the Office of Mission and Ministry, ensuring seamless daily operations and proactive calendar management.
• Facilitate institutional governance by coordinating various committees and meetings; manage pre-meeting materials, technical logistics, room reservations, agendas, minutes and post-meeting action items.
• Oversee departmental financial administration, including budget planning, credit card reconciliation, procurement, expenditure tracking and the preparation of complex financial and annual activity reports.
• Maintain meticulous data and financial integrity of the office.
• Engage with community partners, ensuring positive collaboration and mutual benefit
• Supervise student personnel, recruiting and supervising graduate assistants and student workers by managing workflows and professional development.

Event Management

• Maintain a positive, Mercy-centered relationship with all guests, partners and colleagues. Confidentiality is to be maintained as appropriate.
• Execute end-to-end event logistics for events, including major university traditions such as Mercy Week, Critical Concerns Week, and Christmas Tree Lighting - contract negotiation, travel and stipend reimbursements, venue coordination, and catering.
• Organize Mission orientation and formation programming for faculty, staff, and students, ensuring a warm and welcoming atmosphere and that all materials and presentations align with GCU’s Mercy/Catholic identity.
• Coordinate domestic and international travel for departmental staff and student groups, managing all documentation, compliance, and expense reporting.
• Manage logistics for liturgies, including the scheduling of liturgies and priest presiders as well as disbursement of stipends for presiders and musicians.

Communication & Marketing

• Manage digital presence by maintaining and updating Mission and Ministry webpages to reflect current programming and resources.
• Oversee marketing, including brochures, flyers, social media and digital announcements, to increase campus engagement with mission-centered activities.
• Maintain death registry of GCU community members and facilitate Notice of Passing announcements
• Serve as an ambassador for the university’s Catholic/Mercy identity, providing professional, mission-aligned customer service to all stakeholders.

Miscellaneous/secondary responsibilities that are sometimes involved in this job

• Conduct research, compile data, organize materials, and propose ideas in response to requests for information on special projects as assigned
• Keep up-to-date and knowledgeable on topics relating to the Sisters of Mercy, Church relations and higher education.