Job Summary

The Human Resources Assistant assists with the day-to-day operations of the Human Resource Department. This position may assist and/or carry out responsibilities in one or more of the following functional areas: benefits, employee relations, compensation, leaves of absence, and employment

Essential Duties

Maintains employee profiles on HRIS system and performs file maintenance.
Conducts fingerprinting and administers background checks from multiple sources.
Process E-Verify for all new hires, and maintain I-9 documentation in accordance with USCIS document retention requirements.
Conducts onboarding meetings with new hires, ensuring policy acknowledgements are received, and communicating Bank's benefit package to new hire.
Performs maintenance to enter new hire information in payroll system and communicates with IT on required bank systems access.
Facilitate the timely completion of promotion and termination in all systems
Orders name badges and business cards.
Manages the placement of seasonal employees, temporary employees, and contractors ensuring appropriate agreements are in place and disclosures are signed.
Ensures employee bulletin boards are current throughout the organization.
Maintains employee files, ensuring any acknowledgements for policies or compensation are current.
Distributes job descriptions and policy updates and tracks for acknowledgement.
Coordinate the distribution of anniversary cards and flower arrangements
Assist with sensitive and confidential matters like personnel relations, employee information, organizational changes, and data files.
May provides guidance to employees regarding Human Resources related areas.
Performs other related duties, as assigned and required.

Complies with all State and Federal Banking regulatory requirements, including but not limited to: BSA, Anti-Money Laundering OFAC, CIP, Financial Elder Abuse Reporting, Sexual Harassment, Information Security and privacy requirements. This position will elevate suspicious activity to supervisory staff and/or BSA department. Completes compliance and other technical training workshops as assigned.

Non-Essential Duties

File Maintenance
Required Knowledge Federal/State Employment Laws
Basic Knowledge, Skills and Abilities
Ability to relate to individuals at all levels
Clear understanding of the English Language (Spoken & Written)
Basic Mathematics Skills
Customer Service Skills
Critical Thinking, Judgment & Problem Solving Skills
Ability to actively listen & learn
Ability to work under pressure
Able to deliver effective results, meet tight deadlines and targets
Ability to respectfully communicate with supervisors and co-workers
Ability to effectively deal with unpleasant, angry or discourteous people
Proficient in Microsoft Excel, Word, Outlook.

Equipment Operated

Desk Top Computers
Standard Office Equipment (copiers, fax machines, telephones)
Physical Requirements & Work Environment
Requires sitting for prolong period of time
Requires lifting up 25 lbs.
Office setting w/controlled temperature

Education and Experience

High School Diploma or equivalent required.
Preferred candidate should have 0-4 years of Human Resource experience

As a part of the Bank’s internal control systems, employees holding sensitive positions are required to be absent from their duties for a minimum of two consecutive weeks each year. This position has been deemed to meet the test for a sensitive position, and therefore you will be required to meet the minimum absence requirement each and every year.

This job description is not intended to be all-inclusive, and employees will be required to perform additional related work duties as assigned by their immediate supervisor and/or management. Farmers and Merchants Bank of Long Beach reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.

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