Accounting Assistant

Description

Department: Accounting

Status: Full-Time, Hybrid

FLSA: Exempt

Reports to: Controller

Direct Reports: None

Location: Denver Metro HQ

Position Summary:

The Accounting Assistant supports the Controller and the accounting team by managing accounts payable and receivable functions, assisting with accounts receivable tasks, and maintaining accurate financial records across multiple organizational entities. This role ensures timely processing of invoices, deposits, and financial documentation while contributing to the overall efficiency and effectiveness of the accounting department. Responsibilities include project and development payables/receivables, mail collection, bank deposits, vendor file maintenance, and other assigned accounting projects.

Key Responsibilities

Accounts Payable

- The Accounting Assistant must work efficiently to ensure procedures are completed in a timely manner.

- Implement efficient, consistent processes that support smooth financial operations across multiple entities.

- Pick up and distribute incoming mail; prepare outgoing mail.

- Upload invoices into the accounting software.

- Maintain vendor W-9 forms and insurance certificates.

- Request missing or corrected invoices as needed.

- Prepare and verify check runs for accuracy.

- Mail vendor payments and maintain paid invoice files for each entity.

Banking & Accounts Receivable

- Ensure timely and accurate recording of deposits and receivables to support financial accuracy and operational efficiency.

- Record corporate deposits and maintain supporting documentation.

- Deliver deposits to bank locations as required.

- Maintain organized files for bank receipts.

- File all property and corporate deposit documentation.

- Scan and distribute deposit information to property teams.

- Assist with gathering documentation for tenant receivables and government-assisted payments.

Department Support & Operational Effectiveness

- Provide administrative and accounting support to enhance the Controller’s effectiveness and departmental workflow.

- Enter invoices into ResMan for each property and assign correct account coding.

- Maintain digital and physical invoice files and related correspondence.

- Reconcile bank statements for all properties and communicate with property managers regarding transaction accuracy.

- Prepare and distribute annual 1099 forms for each property.

- Assist with audit preparation and documentation requests.

- Support the accounting team with special projects and cross-functional tasks as assigned.

Cross-Department Collaboration

- Perform additional responsibilities consistent with organizational needs and mission.

- The role benefits from broad, intentional cross-collaboration because it supports multiple entities, touches both AP and AR, and feeds financial data into operational decisions.

- This role supports multi-entity operations and contributes to smooth financial workflows across departments.

- Works closely with Controller and Accounting team to share updates

- Performs other related duties as assigned to support team objectives and organizational needs.

Requirements

Qualifications

Required Skills & Attributes

- Excellent communication and interpersonal abilities.

- Highly organized with strong attention to detail.

- Mission-driven, collaborative, and committed to resident service.

- Ability to work under pressure in a fast-paced environment.

- Strong cross-departmental collaborator with the ability to build trust, facilitate communication, and align teams around shared goals.

- High level of discretion, confidentiality, and emotional intelligence.

Education & Experience

- High School Diploma required, Bachelor's degree preferred in Accounting or equivalent.

- Minimum of one year of accounting experience preferred.

- Proficiency in Accounting Software such as ResMan (Preferred)

- Strong analytical, organizational, and communication skills.

- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

- Collaborative, empathetic, and solutions-oriented approach to problem-solving.

- Attention to detail.

- Exceptional written and verbal communication skills, with the ability to represent executive leadership professionally.

- High level of discretion, confidentiality, and emotional intelligence

Work Conditions & Physical Demands

The physical demands and work conditions described here represent those required to perform the essential functions of this role. Reasonable accommodations may be made in accordance with the ADA, ADAAA, and applicable state and local laws.

Physical Demands

- Ability to sit or stand for extended periods while maintaining focus and alertness.

- Ability to communicate clearly and concisely in person and in writing.

- Visual and auditory capacity to respond quickly in urgent or emergency situations.

- Ability to view and enter data for prolonged periods.

- Ability to operate a motor vehicle and travel between multiple properties in the Denver Metro Area when needed