Contract Data Assistant- Latrobe, PA

Contract Data Assistant

 Latrobe, PA

Interested in building a career in contract administration, accounting, or business operations? Adelphoi USA, one of Westmoreland County’s top nonprofit organizations, is hiring a Contract Data Assistant to support our Accounting team in Latrobe.

This role is ideal for early‑career professionals who want hands‑on experience working with contracts, service agreements, and billing data, while maintaining strong professional communication and time‑management skills.

What You’ll Bring

• Required: 
  • High School Diploma
  • Experience working with contracts, service agreements, billing software, or administrative systems
• Preferred: 
  • Associate’s degree or Accounting diploma
• Strong attention to detail when reviewing and entering contract information
• Ability to communicate clearly and professionally with internal teams and external partners
• Reliable time‑management skills with the ability to meet deadlines and prioritize tasks
• Comfort working with systems that track contract terms, rates, and expiration dates
• Willingness to learn contract workflows and follow established processes
• Experience with billing, accounting, or contract software is helpful (training provided!)

What You’ll Learn & Do

In this role, you’ll gain valuable exposure to the full contract lifecycle by:

• Reviewing contracts and service agreements and entering time‑sensitive data accurately into internal systems
• Tracking contract details such as rates, service terms, expiration dates, certifications, and insurance requirements
• Ensuring invoices are prepared and reviewed on time and align with contract terms
• Communicating effectively with internal departments and clients to address billing or contract questions
• Assisting with auditing contract‑based billing for accuracy and compliance
• Helping resolve billing discrepancies by referencing contract language
• Supporting accurate, timely contract data so organizational cash flow matches contract expectations

Why Start Your Career at Adelphoi?

We believe in developing strong professionals—not just strong résumés. Adelphoi offers:

• Supportive, team‑focused work environment
• Hands‑on experience with real contracts and billing systems
• Free parking
• Affordable health insurance & company‑paid dental
• 403(b) retirement plan with employer match
• Generous paid time off — builds quickly to 4 weeks by your second year
• Starting pay: $18–$19.25 per hour (based on experience)
• Annual raises and bonus potential

Ready to Build Your Contract & Professional Skills?

If you’re detail‑driven, dependable, and communicate well while meeting deadlines, we’d love to hear from you. Apply today and start your career with Adelphoi!