Administrative Assistant

EBA Engineering, Inc. (EBA) is actively seeking an Administrative Assistant to support the day-to-day administrative, organizational, and operational needs of our Marketing and Construction Management & Inspection (CMI) groups. The position includes a mix of general administrative support, event coordination, and marketing assistance. If you thrive in a fast-paced A/E/C environment and enjoy supporting both technical and marketing initiatives, we encourage you to apply today!

YOUR RESPONSIBILITIES:

As an Administrative Assistant at EBA, you will be responsible for a range of tasks, including:

• Assisting with the development of proposal sections, forms, statements of qualifications, brochures, and presentations.
• Coordinating conferences, industry events, internal meetings, and employee engagement initiatives.
• Updating and maintaining employee resumes and project profiles in Deltek Vantagepoint for marketing and proposal use.
• Tracking and maintaining professional licenses, certifications, training records, and renewals.
• Coordinating and tracking staff registrations for training programs, certifications, conferences, and professional development opportunities.
• Supporting CMI new hire onboarding, including scheduling, equipment coordination, and first-day preparation.
• Assisting with project documentation, submittals, and deliverables.
• Assisting with timesheet tracking and expense reports.
• Preparing reports and meeting materials; scheduling meetings; entering and maintaining CRM data, including opportunities and business development activities; and supporting general office functions such as greeting visitors and answering phones.

CORE REQUIREMENTS:

To excel in this role, candidates must possess:

• An associate's degree in marketing, business administration, communications, or a related field (or equivalent experience).
• Excellent written and verbal communication skills, with attention to detail in document production.
• Strong organizational and time management skills with the ability to manage multiple deadlines.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, and PowerPoint).
• Ability to manage and maintain accurate records.

PREFERRED REQUIREMENTS:

• 2+ years of administrative, marketing, or proposal coordination experience, preferably in the A/E/C industry.
• Prior experience supporting project managers, resident engineers, or construction inspection staff.

WHAT WE OFFER:

We offer a range of benefits to help you thrive in your career, including a competitive salary and comprehensive compensation package, health benefits encompassing medical, dental, vision, and prescription coverage, participation in a wellness rewards program designed to reduce or eliminate medical deductibles, a 401(k) plan with matching contributions from the company, flexible spending accounts, coverage for short- and long-term disability insurance, life insurance benefits, paid holidays and vacation time, as well as reimbursement for tuition, certifications, and licensure to facilitate your ongoing professional advancement.

WHAT WE DO:

At EBA, we appreciate that our success depends upon the experience, knowledge, and teamwork of our staff. As such, we make our commitment count for our employees by valuing you and the work you do. We are committed to supporting diversity, opening doors, trading ideas, encouraging innovation, and giving our staff what they need to perform exceptional work in an exceptional atmosphere.

EBA provides civil/site, geotechnical, structural, transportation, water resources, and water systems engineering; construction management/inspection; field and laboratory material testing; asset management; and geospatial technologies services to clients throughout the Mid-Atlantic region.

We encourage you to explore an exciting new career with us.

EBA is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

NOTICE TO THIRD PARTY AGENCIES:

Please note that EBA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, EBA will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, EBA explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of EBA.

Must be able to successfully pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.