Operations Administrator - Procurement

Are you organized, able to manage multiple tasks, and pay attention to details?

If you love the buzz of getting the right resources to the right people: fast, accurately, and with a smile, this is the place to shine.

If so, we're looking for someone like you to join our team at APL.

We’re on the hunt for a Procurement Operations Administrator who thrives on turning needs into reality. In this role you will drive the end‑to‑end procurement process for programs in the Asymmetric Operations Sector, partner hand‑in‑hand with project teams to deliver timely, compliant subcontracts and material purchases, and you will become part of a tight‑knit crew of procurement operations admins who live for smooth, on‑schedule procurements. Bring your passion for teamwork and top‑notch customer service to our team!

As a Procurement Operations Administrator...

• Your primary responsibility will be to ensure all project procurements (material, subcontracts, Special Test Equipment (STE) and miscellaneous other direct costs) are processed accurately and efficiently in order to meet project schedules.
• As part of the above you will be working foreign orders with ITCO and legal, with Government certified vendors on telecommunication purchases and procurements on fabrication orders.
• You will handle a variety of complex procurements where you will evaluate best processes and alternative solutions to ensure Government regulations and APL procedures are followed.
• You will ensure the completion of the work, service or delivery of the material or equipment has been fulfilled.
• You will maintain liaison with vendors and purchasing group to secure and provide information concerning special requirements for supplies, equipment and services or to resolve procurement issues.
• You will keep abreast of new product information and review appropriate literature to provide guidance to program teams in determining the sources of vendors and products.
• You will reconcile procurement cards weekly.
• You will set up and maintain automated files and logs for tracking procurements. 
• You will perform additional duties to assist in department activities as needed. 
• You will drive process changes by identifying process and efficiency improvements, problem-solving, and working with varying teams to implement change and updates.

Note: This job summary and listing of duties is for the purpose of describing the position and its essential functions at time of hire and may change over time

You meet our minimum qualifications for the job if you...

• Have 5 or more years of administrative experience in one or more key functional areas.
• Applied working knowledge of the Labs procurement processes, including eBuy, PCards and purchase requisitions in EBSS.
• Demonstrates the ability to accomplish multiple tasks and prioritize work, proficiency in carrying out duties with attention to detail, excellent interpersonal skills and recommendations on process improvement.
• Ability to demonstrate initiative and interact well with different levels of staff with little supervision.
• Proficient MS Excel skills.
• Are able to obtain a Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements if you...

• Comprehensive knowledge of APL practices and procedures, purchasing, and budgetary.
• Knowledge and experience with AOS Operations.
• Familiar with AOS eBuy

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu.

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.