Legal Assistant

Thank you for your interest in careers at AAFP!

The American Academy of Family Physicians and its chapters proudly represent more than 128,300 family physician, resident, and medical student members. Family physicians play a critical role in improving the health of patients, families, and communities across the United States. 

The AAFP is committed to helping family physicians improve the health of Americans by advancing the specialty of family medicine, saving members time, and maximizing the value of membership. Our focus every day is to help family physicians spend more time doing what they do best: providing quality and cost-effective patient care. The AAFP delivers value to its members through each of its strategic priorities.

Job Description

When you join the American Academy of Family Physicians (AAFP), you are at the center of transforming health care. You are on the leading edge of ensuring family doctors have what they need to adapt, and you are part of a legacy that has been instrumental in improving and advocating for family medicine since 1947. Make an impact that matters. Be Team AAFP.       

SUMMARY OF RESPONSIBILITIES:

This position provides oversight and support for the Office of the General Counsel’s contract management system and workflow, maintains corporate documents, and handles all aspects of AAFP’s intellectual property management, including reviewing, analyzing, and documenting permission requests; working with internal/external stakeholders and organizational industry peers; and assisting in the evaluation, registration renewal, and management of copyrights and trademarks.

Key responsibilities include:

Contract Administrator: Serves as primary point of contact and coordinator for all contracts and contract-related matters; manages the contract management system, including handling negotiations and software updates with the vendor, as well as tracking work flow and work load of all contract reviewers and ensuring accurate and timely responses and archiving/retrieval capabilities; collaborates with and provides updates, reports, and other information to legal staff and internal clients.

Intellectual Property/Permissions: Evaluates and manages requests from various areas within AAFP to use materials from other copyright/trademark owners, including researching ownership, negotiating fees and uses, preparing related correspondence, and documenting permissions. Provides training, feedback, and reporting to internal requesters.

Intellectual Property/Copyrights and Trademarks: Coordinates and prepares submission of applications for copyright registrations. Maintains files for copyright releases, certificates, invoices and author statements. Manages service providers and designated agents for AAFP websites. Performs trademark research and provides advice and support with respect to preparation and filing of trademark applications and renewals.

Corporate/Litigation Paralegal: Handles filing and maintenance of AAFP corporate registrations and related documentation in all applicable states. Assists in handling litigation matters as needed.

Other duties as assigned.

#LI-Hybrid

REQUIREMENTS: Bachelor’s degree or equivalent work experience, plus a minimum of 4-6 years related work experience.

Required skills for success include:

• Familiarity with litigation, intellectual property and corporate law.
• The ability to create simple queries to extract relevant data and format the output in a readable and accessible manner is essential.
• The ability to conduct thorough and efficient legal research.
• Proficiency in creating professional letters and reports.
• The ability to generate and format spreadsheets, charts, and graphics to present data clearly is highly beneficial.
• Strong communication skills – both verbal and written.
• Excellent interpersonal skills.
• Ability to operate with a high degree of autonomy.
• Comfort and adaptability with respect to new technologies.
• Paralegal certificate preferred but not required.

#LI-DNI

At the AAFP we are committed to diversity and creating an inclusive environment for all employees.

We are proud to be an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, age, ethnic or national origin, gender, sexual orientation, gender identity/expression, pregnancy, marital status, religion, physical or mental disability, military/veteran status, or any other protected status.

EEO Employer/Vets/Disabled

For the Hearing Impaired our TTY number is: (913) 906-6333

We thank all respondents for their interest in AAFP.

Interested in this position?  Apply on-line and create a personal candidate account!

Current Employees of AAFP - Please use the internal careers portal to apply for positions.