The Executive Assistant plays a crucial role in supporting daily office operations, ensuring a welcoming front desk presence, and assisting with a variety of executive functions. The ideal candidate is a proactive self-starter who thrives in a dynamic and people-centric environment.

Responsibilities

Serve as the first point of contact by greeting visitors, answering phones, and managing general inquires
Perform a variety of clerical tasks including data entry, preparing documents
Ensure the front desk and common areas are clean and welcoming
Receive, log, and distribute incoming packages and shipments
Coordinate with external vendors (e.g., janitorial, vending) to ensure timely and effective services
Monitor office supply level and reorder as necessary
Coordinate meals or catering for meetings and events
Help plan and execute office functions, team-building initiatives, and employee celebrations
Other duties as assigned

Qualifications

High School Diploma
Previous experience in administrative, office coordinator, or front desk role preferred
Strong communication and interpersonal skills
Highly organized with the ability to prioritize and multitask effectively
Proficiency in Microsoft Office and general office systems
Friendly, professional demeanor with a proactive, can-do attitude

Physical Demands

Required to sit for extended periods of time
Occasionally stand, walk, bend, and reach to access supplies and office equipment
Lift and/or move objects up to 20 pounds

Sortera Technologies, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information, or any other consideration made unlawful by applicable federal, state, or local laws. Sortera also prohibits harassment of applicants and employees based on any of these protected categories.

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