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  3. Executive Assistant - IS

Executive Assistant - IS

Dartmouth-Hitchcock Health
Posted 6 days ago, valid for 15 days
Location

Lebanon, NH 03756, US

Salary

Competitive

Contract type

Full Time

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Sonic Summary

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  • The position involves providing administrative support to a direct report, including managing schedules and drafting correspondence.
  • Candidates should have an Associate’s degree and at least 5 years of experience, with a preference for those holding a Bachelor’s degree.
  • The role requires proficiency in Word Processing and Microsoft Office, along with excellent written and verbal communication skills.
  • Salary details are not specified in the job description.
  • The successful candidate will be expected to work independently, prioritize tasks, and maintain organization under pressure.

Overview

Supports their direct report through a variety of tasks including, but not limited to, managing schedules, drafting correspondence, and maintaining files.

Responsibilities

  • Manages meeting schedules.
  • Manages and completes multiple priorities by the established deadline. Screens and assesses relative priorities of correspondence, inquiries and projects; organizes systems of tracking tasks. Organizes systems of distribution and review of these items in order to ensure proper handling, including support for Board of Trustees’ committees.
  • Drafts documents based on templates.
  • Maintains both electronic and hard copy files and manuals.
  • Composes drafts and answers routine correspondence. Completes special studies, and/or finishes documents independently.
  • Prepares and distributes meeting notices, agendas, and reports.
  • Gathers, investigates and analyzes specific issues as requested and provides the appropriate individuals with background information; suggests solutions.
  • Researches, schedules and makes arrangements for special meetings, conferences.
  • Devises and maintains consistent administrative office procedures and systems including filing systems, scheduling, drafting and document processing systems, and distribution/routing systems.
  • Explores opportunities for improving the work and systems of the office, implements and seeks consultation as needed.
  • Directs people and inquiries for appropriate response.
  • Facilitates the use of new and existing data/telecommunications technology to enhance time management.
  • Works in a team environment to handle phone coverage and other coverage for team members.
  • Performs other duties as required or assigned.

    • Qualifications

    • Associate’s degree with 5 years of experience (at least 2 of which are supporting an executive or comparable level position) or the equivalent in education and experience required.
    • Bachelor’s degree preferred.
    • Word Processing, Microsoft Office, and excellent written and verbal communication skills required.
    • The ability to work independently, assess priorities and organize tremendous workload under stress with grace, attention to detail and calm required.

    Required Licensure/Certifications

    • None


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