Manager, Donor Collections

Responsibilities

Position Summary:

Manages blood collection operations across fixed donor centers and mobile sites to ensure safe, compliant, and efficient collection of whole blood and apheresis products. Provides leadership and direct supervision to collection supervisors and teams; oversees daily operations, production goal attainment, donor experience and coordination with cross-functional partners including recruitment/marketing, operations support, and training/education. Position is designated essential during sever weather or emergency operations.

Supervision Exercised:

This position supervises staff.

Supervision of Positions:

Under genera supervision of assigned managerial staff.

Primary Duties, Responsibilities or Activities Required by Job

• Lead and supervise collection staff and supervisors across a variety of locations; hire, train, schedule, coach, evaluate performance, and administer corrective actions and performance improvement plans as needed.
• Communicate daily, weekly, and annual production goals; manage staffing allocation, resource sharing, and on-call coverage to meet collection targets and customer needs.
• Ensure compliance with standard operating procedures, current good manufacturing practice, and regulatory requirements for the U.S. Food and Drug Administration, Association for the Advancement of Blood & Biotherapies, Clinical Laboratory Improvement Amendments, and the Occupational Safety and Health Administration.
• Oversee audit readiness and responses; investigate process deviations and donor complaints; recommend and verify corrective and preventive actions.
• Maintain proficiency and strong working knowledge of collections procedures.
• Provide guidance to staff regarding donor eligibility, vein suitability, phlebotomy complications, and collection procedures for whole blood and automated technologies.Manage budge develpment and financial oversight for assigned sites/teams' monitor key performance indicators and implement cost-effective strategies.
• Collaborate with recruitment/marketing and logistics to plan mobile calendars, optimize staffing and supply provisioning and support growth of platelet and other automated collections.
• Maintain confidentiality of donor and staff information; promote a positive organizational image and high standards of donor / customer service.
• Support organizational initiatives and special projects; attend required in-person and professional meetings.

Other Secondary Functions

• May perform payroll approval or related functions such as PTO approval, time-card monitoring, sick time documentation, etc.
• May coordinate equipment maintenance, validations, quality control, and required documentation; ensure timely completion and retention of records.
• Prepare and analyze operational reports; present results, challenges, and action plans to leadership.
• Participate in enterprise committees and standardization efforts; make recommendations to improve processes and practices.
• Assist with daily operations and provide back-up for collection procedures as needed.
• Coordinate or lead monthly staff meetings and ongoing training/retraining to maintain competencies.
• May respond to facility or equipment temperature/humidity alarms and ensure environmental controls are addressed.
• Work location may include donor centers and mobile collection sites.

Qualifications

Requirements:

Education

• High school diploma or equivalent 

Related Experience

• Three of more years of experience in blood collection, healthcare, and/or customer service in a highly regulated environment.
• Two or more years of demonstrated supervisory or leadership experience in blood collection, phlebotomy, related clinical field, and/or customer service.

Any combination of education, training, and experience equivalent to the requirements above that has supplied the necessary knowledge, skills and experience to perform the essential functions of the job.

Preferred Qualifications:

Education:

Associate or bachelor's degree strongly preferred; additional experience may be required in lieu of degree.

Required Licenses / Certification

• Valid driver's license may be required depending on division: reliable transportation required for travel to door centers and mobile locations.
• Cardiopulmonary Resuscitation (CPR) certification preferred

Required Knowledge, Skills & Abilities

Knowledge

• Working knowledge of Microsoft Office applications, Outlook, desktop applications, and computer software systems.
• Knowledge of medical terminology, phlebotomy techniques, and whole blood and automated collection procedures and equipment.

Skills:

• Cultural competency and the ability to communicate effectively in a culturally sensitive manner with both individuals and groups from diverse backgrounds.
• Strong written and verbal communication, customer service, and interpersonal skills; ability to interact effectively with donors, staff, and drive chairpersons.
• Planning, organization, and multitasking skills; ability to solve problems and work both independently and as part of a team in a fast-paced environment.

Abilities:

• Ability to read and interpret medical, technical, regulatory, and quality procedures.
• Ability to supervise and develop a diversified staff' provide coaching, mentoring, and performance management; evaluate learning progress and recommend supplemental training.
• Computer proficiency: ability to perform data entry and work with a variety of desktop applications and software systems as they evolve.
• Resolve donor and customer concerns and maintain composure under pressure.
• Work in a team environment or independently; be responsive and available to management as issues arise.
• Use logic and reasoning to evaluate alternative and solve problems within established policies and procedures.
• Plan and coordinate multiple workflows; monitor donor reactions and qualitative medical information as appropriate to role.

• WORK HOURS AND DAYS VARY SO MUST BE VERY FLEXIBLE.

Overview

Founded in 1958, Community Blood Center (CBC) has served Kansas and Missouri for more than 65 years, delivering more than 150,000 lifesaving blood products annually to 70+ hospitals, EMS and healthcare partners. CBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment, and cure of bloodborne and blood-related diseases. CBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit savealifenow.org. Connect with us on Facebook, X, Instagram, and LinkedIn.