Administrative Assistant

Job DetailsJob Location: Lemoore 555 - Lemoore, CA 93245Position Type: Full TimeEducation Level: Not SpecifiedSalary Range: $23.00 - $24.00 HourlyTravel Percentage: NegligibleJob Shift: DayJob Category: Admin - Clerical At ACHC, we are committed to improving the health and well-being of our communities. As a Federally Qualified Health Center and licensed primary care clinic, we provide comprehensive medical and dental services, along with specialized care in Chiropractic, Internal Medicine, Neurology, Pediatrics, Psychology, Podiatry, and Optometry. With clinics located across Fresno, Kings, and Tulare counties, our team works together to deliver accessible, high-quality care to every patient. SUMMARY The Human Resources Administrative Assistant provides general administrative and operational support to the Human Resources Department. This position supports initial onboarding activities, new employee orientation, employee record maintenance, and day to day human resources support while providing prompt and courteous service to employees, managers, and visitors. RESPONSIBILITES Coordinate and support initial onboarding activities for new hires during their first days of employment, including reviewing required documentation for accuracy, completeness, and compliance Conduct new employee orientation and assist new hires with required introductory information and materials Prepare and send offer letters and related pre employment paperwork using approved templates and processes Respond to employee questions by phone, email, and in person related to routine human resources matters Serve as an initial point of contact for routine human resources inquiries and refer more complex or sensitive matters to appropriate staff Maintain employee personnel files and human resources records in accordance with confidentiality requirements and record retention guidelines Assist with timekeeping activities as needed Assist with reviewing benefit invoices for accuracy and coordinate questions or discrepancies with internal staff or external vendors Support coordination of the extern program by assisting with onboarding documentation, scheduling, and communication with departments and external program contacts Enter and update employee information in the human resources information system to support onboarding, employee changes, training records, benefits support, and reporting needs Maintain training records and assist with compiling reports when requested Provide administrative support related to workers compensation activities, including distributing forms, maintaining documentation, tracking reports, and coordinating information with employees, supervisors, and third parties as directed Assist with posting job openings, updating job descriptions, and supporting recruiting related administrative tasks Respond to Employment Development Department claims in a timely and accurate manner Assist with employment verification requests in accordance with established procedures Provide administrative support related to employee benefits, including assisting with enrollment paperwork and directing employees to appropriate benefit resources Prepare and distribute department communications, forms, and other written materials Assist with interview scheduling and candidate communication as needed Gather and organize information for reports, audits, and special projects Greet and assist employees, applicants, and visitors to the office Process and distribute incoming mail Perform other related duties and projects as assigned     QualificationsJOB REQUIREMENTS Minimum of two years of clerical or administrative experience Prior experience providing administrative support within a Human Resources department preferred Healthcare or medical industry experience is a plus Strong customer service skills with a professional and approachable manner Effective written and verbal communication skills, including the ability to communicate respectfully with individuals from diverse backgrounds Strong organizational skills and the ability to manage multiple priorities in a fast paced work environment Ability to handle confidential information with discretion and professionalism Dependable team member with strong attention to detail Proficient in Microsoft Office applications and other office or human resources related systems Associates degree in Business Administration, Human Resources, or a related field preferred   PHYSICAL/COGNITIVE REQUIREMENTS   The physical and cognitive demands listed below represent essential functions of this position and are required with or without reasonable accommodation: Hearing: Sufficient to engage with patients and staff in person and by telephone. Speaking: Clear verbal communication to convey medical and operational information. Vision: Visual acuity adequate for reading printed materials and viewing electronic screens. Cognitive Abilities: Aptitude to complete tasks, including abilities such as learning, remembering, focusing, categorizing, and integrating information for decision-making, problem-solving, and comprehending. Motor Function & Mobility: Ability to move within the work environment to complete tasks and interact with others. Occasional lifting and carrying of items up to 10 pounds without assistance. Frequent standing, sitting, bending, reaching, and other movements typical of a standard workday. Regular use of hands and fingers for typing, writing, operating tools or equipment, and handling materials. Some pushing and pulling required during daily tasks. BENEFITS 403(B) matching Medical Insurance Dental Insurance Vision Insurance Life Insurance Vacation Pay Sick Pay The above is intended to describe the general content and requirements for the performance for this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.    EEO Statement: Aria Community Health Center is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.   Aria Community Health Center participates in E-Verify.