Title Assistant

Flying S Title & Escrow is a subsidiary of Title Financial Corporation. We seek a Title Assistant to join our team in Lewistown, MT. TFC is a family-owned company providing Title and Escrow Services since 1905. We pride ourselves on taking great people and growing and developing them with employees who have spent their entire careers with us!

If you want to work for a company where Everyone Counts, is committed to doing the Right Thing, Takes the Smart Risk, believes Attitude is Everything, and Everyone has the Opportunity to Make a Difference, then keep reading.

The ideal team member:

• Has a passion for working with people, is customer service oriented, and takes pride in giving a great first impression in person or on the phone.
• Enjoys a fast-paced environment.
• Is very organized with attention to detail, has problem-solving skills, and the ability to meet deadlines.
• Can prioritize tasks and notify others when assistance is needed.
• Proficient in computer skills, including Microsoft Office Suite or related software, and has the ability to learn new programs quickly.
• At least one year of related experience in customer service or related experience is required. 
• Previous experience in an office, Title, Escrow, or Banking is a plus!

 About the position

The Title Assistant is responsible for assisting the title staff by performing general support tasks to maintain departmental efficiency. This position is responsible for promptly answering incoming calls and transferring callers to the requested party. When visitors and callers are uncertain about whom to contact, this position gathers information to determine how to assist them. The Title Assistant requires good interpersonal and verbal communication skills.

Under supervision, the position gathers documents and processes paperwork required for all payoffs, liens, and clearing title for routine escrow transactions. The Title Assistant communicates with various types of lenders, realtors, attorneys, customers, etc. in order to facilitate information gathering.

This position reports to the President and County Manager. 

Job Duties Include:

• Proofread documents to ensure accuracy and completeness. Correct errors and omissions by tracking necessary information.
• Research and/or record documents and to administer the recording processes.
• Perform various functions to expedite the flow of policies, including answering phone inquiries, picking up and delivering documents, typing, filing, duplicating, recording, and maintaining tasks and workflow.
• Set up or cancel escrow/title files, which includes the complete filing of deposits and all relevant documents.
• Research, create, and deliver information and reports required for property profiles such as: chain of title, tax statements, assessments, plat maps, demographics, legal descriptions, and parcel numbers.
• Assist the title departments by performing general support tasks to maintain departmental efficiency.
• React to change positively and productively, including as a result of the expansion of job responsibilities and expectations.
• Communicate with company employees and customers by phone, in person or through correspondence. 
• Prepares accurate and timely reports for review. This may include verifying an updated chain, waiving or adding objections, or listing appropriate endorsements to avoid claims, and/or other actions.
• Responds to customer inquiries and resolves problems on client files related to final clearance of outstanding title issues in an accurate, timely, and professional manner. Interprets and explains various sections of the title report for the customer.
• Verifies correct metes and bounds/lot and block legal descriptions by researching property, address, and owner in an efficient, accurate, and timely manner. May draw or revise maps and plats to note changes and assure accurate property identification.
• Communicates with company employees and customers by phone, in person, or through correspondence. 
• Supports corporate core values, purpose, goals, and culture.
• Adheres to all company policies and standards, including the expectation of prompt, predictable, and regular attendance.
• Other job duties as required.

Required Skills/Abilities: 

• Strong verbal and written communication skills. 
• Excellent interpersonal and customer service skills.
• Excellent customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.

Education and Experience:

Physical Requirements: 

 What We Offer:

Employment is contingent upon passing a background check.

Equal Opportunity Employer:

Flying S Title & Escrow and Title Financial Corporation are equal opportunity employers and prohibit discrimination and harassment of any kind. We are committed to building an inclusive and diverse workforce.

Join a company that values your growth, integrity, and contributions. Apply today!

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities that are required of the employee.  Duties, responsibilities, and activities may change at any time with or without notice.