Administrative Assistant Senior

Duties and Responsibilities:

• Assists in office processes such as Medical School Performance Letter’s’; ERAS; VSLOs’ and MATCH including letters of recommendation, good standing and verification. Graduation; Events

• Supports committees including Student Evaluation and Promotion; student meetings and processes such as leave of absence, dean’s excuses, etc and essential administrative duties 
• Knowledge of Workday functions associated with Academic Affairs data, confidential information and necessary resources. 
• Composes, formats and types correspondences using various software applications including word-processing and spreadsheets and databases for Academic Affairs and takes minutes during meetings and transcribes them within 48 hours
• Creates and maintains shared databases related to School of Medicine policy  
• Manages normal business operations necessary to execute all Academic Affair services
• Reconciles all Amex card transactions and office budgetary office need, student travel or grant specifications 
• Duties as assigned 

Knowledge, Skills and Abilities Required:

• Demonstrated attention to detail with databases; office software, and meeting outcomes, professional attitude, and ability to maintain confidentially. Practice discretion and confidentiality with details and communication

• Effective verbal and written communication skills, approachable and positive attitude

• Outstanding organization and time management skills.

• Strong composition and editing skills.

Knowledge, Skills, Abilities Preferred:

• Comprehensive knowledge of institutional and School of Medicine policies, procedures and organization structure

• Knowledge of accounting principles and procedures including budgetary process

• Demonstrated knowledge of office procedures and proficiency in various PC based word processing and spreadsheet applications to include Microsoft Word, Excel, and Powerpoint

• Professional attitude, and ability to maintain confidentiality. Desired abilities to conduct collegial interactions with students, staff, and campus community

Education and Experience Required:

• Bachelor’s degree required from an accredited college or university with a minimum of one (1) year of experience. Some evening and weekend hours will be required.

• One-year relevant experience working in an educational setting