Back to search
Job Description:
Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Essential Functions:
Provides executive-level administrative support for the vice president including but not limited to managing the schedule/calendar, screening and managing correspondence, email and telephone communications, greeting visitors and managing appointment flow, and preparing and briefing the vice president for upcoming meetings, events, commitments, projects, and responsibilities.
Manages the vice presidentās commitments including scheduling of appointments and travel, itineraries, guest lists, background, and briefing materials.
Conducts research for the vice president on internal and external populations and trends, including alumni, parents, and friends of the University and institutional peers.
Oversees accounting, analysis, and planning of department budgets, frequently including operating, restricted, and salary accounts. Produces expense budgets and assists in annual budgeting processes. Organizes and processes travel expenditures and reimbursements.
Assists with the hiring of new employees, including communicating with HR, recruiting, scheduling, and onboarding.
Documents and participates in key division and inter-campus engagements including staff meetings and retreats, seasonal and short-term initiatives, and relationships with campus partners and offices.
Serves on division teams charged with executing externally focused year-round programming, such as fall and spring fly- in programs, Johnson Scholarship selection, guidance counselor fly-ins and MAZE.
Support campus event planning and execution. Including travel and venue management, and day-of duties.
Supports admissions operations as needed.
Other duties and responsibilities as assigned by the vice president or by others as delegated by the vice president.
Work Schedule: Monday - Friday, 8:30 AM - 4:30 PM with occasional night and weekend shifts.
Minimum Qualifications:
A High school diploma or equivalent is required (Associateās Degree preferred)
Significant experience working in an administrative support role or a combination of education and experience which would provide a similar level of experience and skills
Strong records maintenance skills
Proficiency in Microsoft Office Suite, Mac/Apple systems, Adobe Acrobat, Workday and other applications applicable to the office
Ability to maintain confidentiality
Ability to communicate effectively, both orally and in writing
Application Materials: Review of applications will begin early February and continue until the position is filled. A resume and cover letter are required. Upload all required documents to the Resume/CV upload section of the application form. You will be asked to provide names and contact information for three professional references.
Position Type:
Non-Exempt, Full Time, Benefit EligibleMinimum Pay:
Washington and Lee is an Equal Opportunity Employer seekingĀ candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not allāinclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Learn more about this Employer on their Career Site
