Administrative Assistant III

The Medical Staff Office supports the credentialing, privileging, and ongoing compliance of the hospital’s medical staff. The department collaborates with providers, leadership, and regulatory bodies to ensure adherence to accreditation standards, bylaws, and policies supporting safe, high-quality patient care and effective medical staff governance. 

The Administrative Assistant is responsible for gathering current licensing, insurance and certificate information needed for Medical Staff and Allied Health Professional Staff to maintain credentials at Baptist Health Lexington. Responsible for maintenance of all medical staff/allied health files and data entry into systems that utilizes medical staff information. Responsible for generating badges for physicians and allied health. Assists with administrative and clerical functions of the Medical Staff Office. Provides administrative assistance to the Chief Medical Officer and Director of Department. Assigned special projects and specifically delegated activities. 

Administrative Assistant 

Full-time 

Job Description: 

• Prepares annual medical staff calendar and call schedule. Maintains monthly medical staff calendars and emergency room service call rotations. Updates and maintains as necessary throughout the month. 

• Handles all correspondence assigned according to written or verbal instructions. Provides work processing, proofing, copying, assembling, filing, and mailing as required. 

• Archives all office documents data in easily accessible format. 

• Answers all inquiries according to facility release of information policy. 

• Responsible for department and medical staff financial deposits 

• Sends medical staff invoice and tracks Medical Staff Dues. 

• Adds all new appointments, reinstatements, after Board approval for PHYSICIAN/AHP into appropriate systems monthly. 

• Assists with Daisy Awards by copying apps and blinding for the committee meetings 

• Department of Pediatrics and Radiation Safety Committee 

• Maintains CME submission paperwork and forwards to CME Coordinator for Children’s Services, Orthopedic and OB/GYN Grand Rounds 

• Maintains Calendar/Scheduling for VP and organize meetings as necessary submits Conference Preapproval forms and completes Expense Report for reimbursement to the Finance Department/Administration as needed. 

• Order supplies/materials and maintains inventory and purchase order/invoice reconciliation. 

Requirements: 

• High School/GED 

• Three years of related experience 

Benefits: 

• Health, Vision, Dental, and Pet Insurance
• Life Insurance
• Short Term and Long-term Disability and Life Insurance
• Identity Theft Protection
• Tuition Reimbursement up to $6,000 annually
• Company paid Maternity and Paternity Leave
• 5 days of Paid Time Off available upon hire
• Bereavement Leave (includes pets)
• PTO Sell Back Program
• Compassionate Leave Sharing Program (PTO Donation)
• Employee Support Fund, for employees in need of emergency financial assistance
• Retirement with Company Match