Communications Coordinator

Associa is hiring a Communications Coordinator for its large-scale HOA community in Williamsburg, VA.

Daily responsibilities:

• Assist the HOA Manager in preparation and distribution of the monthly HOA Board package and agenda.
• Supervise and evaluate contractor compliance on smaller contracts including, but not limited to, phone services, internet services, IT, copier, and website.
• Attend Associa and association industry training and management meetings as required.
• Assist Lifestyle and Fitness Director(s) on communication, to include design flyer development.
• Update and maintain information, documentation and communication, and respond to and address concerns, utilizing the internal software system.
• Create, add/delete, and manage website and all electronic media content for accuracy, relevancy for consistent brand development on all media platforms.
• Ensure daily updates to the website - maintaining “uniformity” of documents on website and server(s).
• Maintain editorial calendar for consistency in publishing content/schedule.
• Email messages to the community both by website, Constant Contact, and “At a Glance.”
• Prepare monthly minutes for Board of Directors meetings.
• Attend meetings of the Board of Directors, Committee meetings, and Town Hall Meetings, as needed.
• Prepare website, communications metrics/analytics for monthly reporting to Committee.
• Technology assist for meeting rooms, ballroom for set up, virtual meetings.
• Other duties as assigned.

Pay rate: $20-$23 an hour.

• Bachelor’s degree in Communications, Marketing, English or related field.
• 2-5 years business or website/technological administrative work history and demonstrated ability to perform in a fast-paced environment.
• Excellent verbal and written communication skills to include editing content.
• Ability to communicate in a friendly, businesslike, and professional manner.
• Good organizational skills with the ability to manage multiple projects.
• Ability to deal with stressful situations in a professional manner.
• Technical expertise in Zoom, Go to Meeting, Google Meets and relevant hardware.
• Familiarity with content management systems, SEO, web analytical tools.
• Proficient in the use of office systems and software: Microsoft Office, C3, Adobe, payroll software.

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