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Company Overview
Our client is a high-growth AI-assisted SEO company founded by former CMOs and marketing executives. They help leading brands like Expedia, Beam, Evvy, and LinkedIn amplify their online presence and revenue through innovative, data-driven SEO strategies. By blending AI technology with deep marketing expertise, they're transforming how modern brands grow online.
Your Role
As the Executive Assistant & Operations Coordinator, you'll be the execution engine that keeps the Founder and Growth Lead focused on strategy and growth - not stuck in the weeds. You'll handle the tactical, repeatable work that moves the business forward: from LinkedIn content management to hiring coordination, lead generation support, and AI-powered workflow execution.
This role is perfect for someone who thrives on getting things done, loves systems and processes, and takes pride in being the person who keeps everything running smoothly behind the scenes.
What You'll Do:
LinkedIn Management – Handle content posting and engagement for the Founder (~2 hrs/day)
Inbox & Calendar Management – Keep communications organized and schedules optimized
Lead Generation Support – Build lead lists and support HubSpot workflows
Hiring Coordination – Schedule interviews, prepare candidate briefs, and manage follow-ups
SOP Documentation & Project Tracking – Create and maintain standard operating procedures and keep projects on track
AI-Powered Execution – Use tools like Claude Code and Cowork to accelerate workflows and move initiatives forward faster
What We Care About Most:
Proactive Communication – You surface issues before they become problems. You over-communicate status, blockers, and questions rather than going quiet.
Extreme Attention to Detail – Nothing falls through the cracks on your watch.
High Agency – You figure things out. When something's unclear, you take a first pass instead of waiting to be told what to do.
Proactivity – You see gaps and fix them (or flag them). You don't just complete tasks—you look for what's next.
Humility – You're coachable, take feedback well, and don't need to be the smartest person in the room. You care about the outcome, not the credit.
You Bring:
2–4+ years in an operations, executive assistant, or coordinator role (startup or agency experience a plus)
Strong organizational skills and comfort juggling multiple priorities
Experience with tools like HubSpot, Asana, Notion, or similar platforms
Excellent written and verbal communication skills in English
Experience building SOPs or process documentation
Familiarity with LinkedIn, social media management, or content coordination
Background using AI productivity tools (ChatGPT, Claude, workflow automation)
A "get it done" mentality with strong follow-through
Bonus Points:
Experience in a marketing, SEO, or agency environment
Familiarity with hiring/recruiting coordination
What's Offered:
Competitive USD compensation (based on experience)
Fully remote work with flexible hours
Direct collaboration with leadership in a high-growth company
Opportunity to shape systems and processes from the ground up
Collaborative, innovation-driven culture
Interview Process:
Intro Chat (Atomic HR) – 20-minute conversation on fit and goals
1st Interview: 30-min intro chat with People Ops
Interview with the CEO
Final discussion on fit, expectations, and next steps
Offer
Learn more about this Employer on their Career Site
