Billing Specialist

Billing Specialist

Position Summary

The Billing Specialist is responsible for managing billing processes, school bus contract billing, and charter services. This role ensures accurate and timely financial transactions while maintaining compliance with company policies. This position requires strong attention to detail, organisational skills, and the ability to work collaboratively with internal teams and external partners.

Responsibilities include but are not limited to:

· Prepare and process billing for school bus contracts, charter services, and other transportation operations

· Generate and distribute invoices to school districts and charter customers in a timely manner

· Track and follow up on outstanding invoices and past due accounts

· Maintain and update billing templates and rate schedules as contracts change

· Assist with fuel surcharge calculations and billing

· Review driver tickets and route logs to ensure all billable activity is captured

· Maintain accurate financial records and documentation for auditing and compliance purposes

· Support month-end and year-end closing activities, including reconciliations and reporting

· Respond to billing inquiries from internal staff and customers

· Assist with other finance and administrative functions as directed by management

Education, Experience and Skills:

· Associate degree in Accounting, Finance, or related field preferred (or equivalent experience)

· 2–4 years of experience in accounting, billing, or accounts receivable

· Experience with transportation billing preferred

· Strong attention to detail and organisational skills

· Effective verbal and written communication skills

Average Pay Rate

Benefits and Total Rewards

We believe in rewarding great people with meaningful benefits that support your health, growth, and long term success.

Part Time Team Members

• Dental insurance

• Vision insurance

• Paid training

• Annual bonus opportunity

• Career development opportunities

This job description outlines the general nature and level of responsibilities associated with this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Employees may be required to perform additional job-related duties consistent with business needs. The Company reserves the right to revise, modify, interpret, or apply this job description at its discretion and in accordance with applicable law.  This job description does not create a contract of employment with the Company.  Employment is at will and may be terminated by either the employee or the Company at any time, subject to applicable law.

Minnesota Coaches LLC and its affiliated companies are Equal Opportunity Employers and prohibit discrimination and harassment of any kind.  All employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under federal, state, or local law.