Billing Specialist

Summary

The Billing Specialist is the bridge between field operations and the office, converting completed work into billable revenue without delay. Working company-wide across all divisions, the role clears tickets into invoices, pushes complete, corrected invoices for every location and department into the customer's hands, and actively manages the OI/OT or applicable customer billing platform daily. When a ticket comes in wrong, the Billing Clerk chases down corrections at the source — with the field, not around it — so invoices go out clean the first time. Invoices carrying additional contractual requirements are passed to the Financial Analyst for contract-document completion (lien waivers, AIA, etc.). Reporting into and feeding the Financial Analyst, the Billing Clerk ensures the work the field completes today becomes the revenue the company collects tomorrow.

Key Responsibilities

• Serve as the primary bridge between field operations and the finance office for revenue conversion
• Clear completed tickets into invoices across all divisions and locations
• Push complete, corrected invoices into customer hands for every location and department
• Actively manage OI/OT or applicable customer billing platforms daily
• Chase down ticket corrections at the source with field operations — not around them
• Ensure invoices go out clean and accurate on the first pass
• Adapt to varying billing requirements and methods across different customers and contracts
• Report into and support the Financial Analyst in revenue cycle operations
• Travel between Lipan, Abilene, and Midland Base and other locations as needed

Qualifications

Education & Experience:

• High school diploma or equivalent required; additional education in accounting, business, or a related field required
• 1-3 years of experience in billing, invoicing, or administrative support
• Experience in construction, field services, or industrial services strongly preferred

Skills & Knowledge:

• Familiarity with ticketing-to-invoice workflows and billing platforms (OI/OT or similar customer portals)
• Strong attention to detail and ability to identify and correct errors at the source
• Proficiency with Microsoft Office (Excel, Outlook) and basic data entry
• Effective verbal and written communication skills — comfortable coordinating with field crews and operations
• Ability to work independently, chase down corrections, and follow through without hand-holding
• Self-motivated and comfortable with travel between locations

Required:

• Experience with lien waivers, AIA billing, or other contractual billing requirements
• Familiarity with ERP or accounting software
• Valid driver's license and ability to travel regularly

Working Conditions

• Based at Lipan, Abilene, or Midland Base (Abilene or Lipan recommended)
• Travel between locations required and some overnight travel