Position Summary

The Assistant Controller is an entry-level professional position within the financial management team. This role assists the Controller in overseeing the state's accounting and financial reporting functions, providing support in various accounting tasks, ensuring compliance with regulatory standards, and preparing financial statements. The Assistant Controller is responsible for assisting with day-to-day operations, data analysis, and ensuring accuracy in financial transactions.

This position requires on-site employment with no remote or hybrid options available.

Preferred Qualifications

Experience working with federal grants to include Vocational Rehabilitation grants.
2 years of experience working in the AWARE case management system.
Experience completing the SEFA and ACFR.

Job Responsibilities and Expected Results

Key Responsibilities

Review budget and expenditures in AWARE and reconcile draws.
Produce expenditure and draw reports and reconcile them to AASIS.
Complete Federal reports and work with federal partners to resolve discrepancies.
Verify accuracy of payment documents to comply with Federal and State audit requirements.
Assist with the SEFA and ACFR.
Supervise a small to medium group of finance staff.
Other duties as assigned.

Position Information

Job Series: Financial - Accountants

Classification: Assistant Controller

Class Code: FAC06C

Pay Grade: SPC05

Salary Range: $85,943 - $127,195

Job Summary

Primary Responsibilities

Assist in the preparation of monthly, quarterly, and annual financial statements and reports. Support the reconciliation of state accounts and ensure accurate financial transactions. Assist in the preparation and analysis of the state’s financial records to ensure compliance with relevant accounting standards and regulations. Provide assistance in managing cash flow, including tracking state funds and ensuring appropriate usage. Support audits by gathering necessary documentation and assisting auditors during the examination process. Help prepare reports for senior leadership, including budget status reports, expenditure reports, and forecasts. Ensure the proper coding and classification of financial transactions in accordance with state regulations. Monitor financial processes and assist in the identification and correction of discrepancies. Collaborate with other departments and agencies to ensure timely and accurate submission of financial data. Provide general administrative support to the Controller’s office, including filing, organizing financial documents, and preparing presentations.

Knowledge and Skills

Knowledge of basic accounting principles and financial reporting standards. Familiarity with governmental accounting procedures and practices. Ability to analyze financial data and identify discrepancies or irregularities. Proficiency in accounting software and Microsoft Excel (or similar spreadsheet software). Strong attention to detail and organizational skills. Good communication skills, both verbal and written. Ability to work independently as well as part of a team. Knowledge of financial software and Microsoft Excel.

Minimum Qualifications

A bachelor’s degree in accounting, finance, business administration, or a related field. Three years of experience in accounting, including two years in a managerial or supervisory capacity.

Licensure/Certifications

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

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ASSISTANT CONTROLLER