Office Manager

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Closing Date:

Type of Position:

Job Type:

Institution Name:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

Department's Website:

Summary of Job Duties:

Qualifications:

• Bachelor’s degree in Healthcare, Business, Finance, or related field plus three (3) years of administrative and supervisory experience required.

• Three (3) or more years of experience in business administration, management, or a related area preferred.

Responsibilities:

• Assists the Chief, Practice Director, and Peds Finance with budget-related issues during the fiscal year and prepares for the next fiscal year.  

• Maintains budgets regarding all items hitting the accounts, manages all blanket purchase orders, and follows up on any outstanding invoices or balances.  

• Reviews, analyzes, and reconciles faculty discretionary accounts.

• Review and reconcile monthly budget reports.  

• Appropriately pays invoices and renewal of subscriptions or professional memberships.

• Directs purchases through various accounts.  

• Orders equipment and office supplies as approved by the Practice Director and Section Chief.  

• Manage section assets and maintain up-to-date records.  

• Organizes office moves as necessary when new faculty are hired

• Administratively supports calendar management, travel, promotion and tenure submissions, annual certifications, licensing, hospital credentials, other recurring reports/certifications, and liaison for networking with other institutions and national organizations engaged by faculty.

• Coordinates daily administrative activities, which include answering phone, fax, and mail, maintaining the cheif's calendar, faculty calendars, scheduling meetings and conference calls, assisting with faculty development reports, annual reports, credentialing and FACFACTS.

• Maintains up-to-date curriculum vitae and biosketches. Coordinates all faculty recruits including creation of itineraries, assisting with travel and hotel accommodations and reimbursement.

• Responsible for faculty and staff onboarding.

• Works as liaison with UAMS, ACH and ACRI administrative staff.  

• Works as liaison with media services for research-related activities, special publications, interviews, and website/social media.

• Cross-trains and provides backup for the administrative staff.

• Assists with special projects as assigned, attends monthly staff meetings and training workshops.

• Maintain/draft agenda and presentation materials for monthly office meeting; schedule division office meetings. 

• Attends meetings and training opportunities for professional growth and development.  

• Assists patient/families and professionals with questions and/or problem issues that arise.  

• Maintain good working relationships with all individuals.  

• Perform other duties as assigned by the Section Chief and the Practice Director or Peds Administration.

Additional Information:

Salary Information:

Required Documents to Apply:

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible: