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Position Summary
The Administrative Coordinator provides front-desk, office, accounting, onboarding, and operational support to help ensure smooth daily business operations. This position requires a dependable, organized, and professional individual who can manage multiple priorities in a fast-paced office environment.
Essential Duties and Responsibilities
路聽聽聽聽聽聽 Greet visitors, customers, vendors, applicants, and delivery personnel.
路聽聽聽聽聽聽 Answer and route incoming calls and take accurate messages.
路聽聽聽聽聽聽 Receive, sort, distribute, and process incoming and outgoing mail.
路聽聽聽聽聽聽 Maintain and update company phone lists, employee contact information, and internal directories.
路聽聽聽聽聽聽 Order and maintain office, kitchen, breakroom, restroom, and cleaning supplies.
路聽聽聽聽聽聽 Order and distribute employee uniforms, business cards, nameplates, and other workplace materials.
路聽聽聽聽聽聽 Coordinate office snacks, beverages, and approved employee convenience items.
路聽聽聽聽聽聽 Maintain an organized, clean, and professional front-office environment.
路聽聽聽聽聽聽 Prepare, scan, copy, file, and organize company documents and records.
路聽聽聽聽聽聽 Assist with data entry, spreadsheets, reports, and general administrative projects.
路聽聽聽聽聽聽 Assist with new-hire onboarding, including employee setup in Sedona and coordination of uniforms, supplies, equipment, and internal notifications.
聽 聽 聽 聽Support Accounting with filing, check entry, invoices, customer payments, and daily bank deposits.
路聽聽聽聽聽聽 Process customer credit card payments in accordance with company procedures.
路聽聽聽聽聽聽 Assist with posting customer payments and maintaining supporting documentation.
路聽聽聽聽聽聽 Support collection efforts by contacting customers, sending invoice copies, researching disputes, and following up on outstanding balances.
路聽聽聽聽聽聽 Process and track customer Certificate of Insurance requests.
路聽聽聽聽聽聽 Assist with customer, vendor, and company forms as needed.
路聽聽聽聽聽聽 Provide administrative support to the Monitoring Manager and other departments.
路聽聽聽聽聽聽 Maintain confidentiality when handling employee, customer, financial, vendor, and company information.
路聽聽聽聽聽聽 Perform other administrative duties and special projects as assigned.
The Administrative Coordinator provides front-desk, office, accounting, onboarding, and operational support to help ensure smooth daily business operations. This position requires a dependable, organized, and professional individual who can manage multiple priorities in a fast-paced office environment.
Essential Duties and Responsibilities
路聽聽聽聽聽聽 Greet visitors, customers, vendors, applicants, and delivery personnel.
路聽聽聽聽聽聽 Answer and route incoming calls and take accurate messages.
路聽聽聽聽聽聽 Receive, sort, distribute, and process incoming and outgoing mail.
路聽聽聽聽聽聽 Maintain and update company phone lists, employee contact information, and internal directories.
路聽聽聽聽聽聽 Order and maintain office, kitchen, breakroom, restroom, and cleaning supplies.
路聽聽聽聽聽聽 Order and distribute employee uniforms, business cards, nameplates, and other workplace materials.
路聽聽聽聽聽聽 Coordinate office snacks, beverages, and approved employee convenience items.
路聽聽聽聽聽聽 Maintain an organized, clean, and professional front-office environment.
路聽聽聽聽聽聽 Prepare, scan, copy, file, and organize company documents and records.
路聽聽聽聽聽聽 Assist with data entry, spreadsheets, reports, and general administrative projects.
路聽聽聽聽聽聽 Assist with new-hire onboarding, including employee setup in Sedona and coordination of uniforms, supplies, equipment, and internal notifications.
聽 聽 聽 聽Support Accounting with filing, check entry, invoices, customer payments, and daily bank deposits.
路聽聽聽聽聽聽 Process customer credit card payments in accordance with company procedures.
路聽聽聽聽聽聽 Assist with posting customer payments and maintaining supporting documentation.
路聽聽聽聽聽聽 Support collection efforts by contacting customers, sending invoice copies, researching disputes, and following up on outstanding balances.
路聽聽聽聽聽聽 Process and track customer Certificate of Insurance requests.
路聽聽聽聽聽聽 Assist with customer, vendor, and company forms as needed.
路聽聽聽聽聽聽 Provide administrative support to the Monitoring Manager and other departments.
路聽聽聽聽聽聽 Maintain confidentiality when handling employee, customer, financial, vendor, and company information.
路聽聽聽聽聽聽 Perform other administrative duties and special projects as assigned.
Requirements
Required Qualifications
路聽聽聽聽聽聽 High school diploma or equivalent.
路聽聽聽聽聽聽 At least one year of office, administrative, receptionist, customer service, or related experience preferred.
路聽聽聽聽聽聽 Strong organizational and time-management skills.
路聽聽聽聽聽聽 Professional verbal and written communication skills.
路聽聽聽聽聽聽 Strong attention to detail and follow-through.
路聽聽聽聽聽聽 Ability to manage multiple priorities and frequent interruptions.
路聽聽聽聽聽聽 Proficiency with Microsoft Outlook, Word, and Excel.
路聽聽聽聽聽聽 Ability to learn and use Sedona and other company systems.
路聽聽聽聽聽聽 Dependable, punctual, and able to maintain consistent attendance.
路聽聽聽聽聽聽 Ability to handle confidential information with discretion.
路聽聽聽聽聽聽 At least one year of office, administrative, receptionist, customer service, or related experience preferred.
路聽聽聽聽聽聽 Strong organizational and time-management skills.
路聽聽聽聽聽聽 Professional verbal and written communication skills.
路聽聽聽聽聽聽 Strong attention to detail and follow-through.
路聽聽聽聽聽聽 Ability to manage multiple priorities and frequent interruptions.
路聽聽聽聽聽聽 Proficiency with Microsoft Outlook, Word, and Excel.
路聽聽聽聽聽聽 Ability to learn and use Sedona and other company systems.
路聽聽聽聽聽聽 Dependable, punctual, and able to maintain consistent attendance.
路聽聽聽聽聽聽 Ability to handle confidential information with discretion.
Preferred Qualifications
路聽聽聽聽聽聽 Experience using Sedona or a similar service, accounting, or business management system.
路聽聽聽聽聽聽 Experience supporting accounting, accounts receivable, collections, or payment processing.
路聽聽聽聽聽聽 Experience processing Certificates of Insurance.
路聽聽聽聽聽聽 Experience working in a construction, service, fire alarm, security, low-voltage, or life-safety business.
路聽聽聽聽聽聽 Experience supporting accounting, accounts receivable, collections, or payment processing.
路聽聽聽聽聽聽 Experience processing Certificates of Insurance.
路聽聽聽聽聽聽 Experience working in a construction, service, fire alarm, security, low-voltage, or life-safety business.
Physical and Work Requirements
路聽聽聽聽聽聽 Ability to work on-site during scheduled business hours.
路聽聽聽聽聽聽 Ability to sit or stand for extended periods and use standard office equipment.
路聽聽聽聽聽聽 Ability to move throughout the office and occasionally lift or move supplies, packages, files, or uniforms weighing up to 25 pounds, with or without reasonable accommodation.
路聽聽聽聽聽聽 Ability to sit or stand for extended periods and use standard office equipment.
路聽聽聽聽聽聽 Ability to move throughout the office and occasionally lift or move supplies, packages, files, or uniforms weighing up to 25 pounds, with or without reasonable accommodation.
Equal Employment Opportunity
Norel Service Company is an Equal Opportunity Employer. Employment decisions are made without regard to any status protected by applicable federal, state, or local law.
Learn more about this Employer on their Career Site
