Executive Assistant Sr

Administration Department (Full-time, Day Shift) 

Job Summary: The Executive Assistant Sr. reports directly to the Chief Executive Officer of Loma Linda University Health Hospitals and provides high-level, confidential executive support to the Chief Executive Officer and executive leadership team. This role carries a broad scope of responsibility and requires advanced administrative expertise, sound judgment, exceptional collaboration, and organizational skills.

The Executive Assistant Sr. manages complex executive calendars, oversees correspondence, and serves as a key liaison between the Chief Executive Officer, executive leadership, employees, and internal and external stakeholders. Responsibilities include preparing and coordinating executive presentations, handling and prioritizing incoming communications, maintaining comprehensive filing and records systems, and resolving issues with professionalism and discretion.

In addition, the Executive Assistant Sr. supports and coordinates major initiatives and complex projects, represents the Chief Executive Officer and executive leadership at meetings as appropriate, and ensures seamless execution of daily operations. Performs other duties as assigned.

Education and Experience: Bachelor's Degree required. Experience may be considered in lieu of degree. Minimum five years of senior level administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting. Minimum one year of project management experience preferred.

Knowledge and Skills: Knowledge of medical terminology preferred.  Able to read; write and speak with professional quality; Proficient in word processing software (Microsoft Word, Excel, Power Point, etc.) and other computer and software programs necessary for the position. Must be knowledgeable of office business machines. Able to develop charts and graphs. Ability to work with people in a tactful and diplomatic manner.  Relate well with team members and be able to deal with conflict and criticism objectively and maintain confidentiality.  Ability to exercise judgment in sensitive and confidential matters. Perceives a need and takes initiative to accomplish tasks. Has high proficiencies in grammar and able to express thoughts clearly and concisely.  Able to proofread for context and content accuracy.  Able to perform basic math functions. Able to follow simple and complex instructions. Must be able to manage multiple assignments to completion, work independently without frequent supervision, problem solve and make independent decisions. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone and identify and distinguish various sounds associated with the workplace; see adequately to read computer screens and written documents necessary to the position.

Licensures and Certifications: None.