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Company Overview
DyeLot is a hospitality-focused design studio creating interior environments shaped by story, culture, and a deep understanding of the guest experience. Through integrated interior design, branding, procurement, and architectural support services, we partner with hospitality, lifestyle, workplace, and retail clients across North America to craft thoughtful, design-forward spaces with clarity, character, and a lasting sense of place.
Position Summary
DyeLot is a hospitality-focused interior design studio. We design hotels, restaurants, and guest environments where every decision serves the experience a sense of arrival, material warmth, a space that works as well as it looks.
We believe great hospitality projects require a seamless partnership between design and procurement. By bringing both disciplines together under one roof, we bridge creative vision with sourcing, budgeting, logistics, and installation. The result is projects that reflect the highest standards of hospitality design.
We're growing the procurement department and we're looking for a Project Manager who is sharp, client focused, and genuinely passionate about the intersection of design and logistics.
What You'll Do
Project Execution
Own day-to-day management of all assigned FF&E procurement projects from kickoff through closeout
Build and maintain detailed project schedules, procurement timelines, and tracking documents
Coordinate with designers, vendors, receiving warehouses, and installation teams throughout the full project lifecycle
Manage all purchase orders from issuance through delivery and installation
Attend site visits and installation coordination meetings as needed
Client Communication
Serve as the primary point of contact for assigned clients
Prepare and distribute meeting agendas, notes, and project status updates
Present FF&E specifications, proposals, and budgets with clarity and confidence
Manage client expectations around lead times, product availability, and substitutions
Build trust-based client relationships that hold up when things get complicated
Weekly Client Reporting
Own and distribute weekly expediting status reports to every active project client — without being asked
Summarize order statuses, ship dates, and delivery timelines in a clear, professional format
Get ahead of delays and substitutions before the client feels them — bring the problem and the solution at the same time
Prepare and distribute weekly spent-to-date financial summaries showing budgeted vs. actual spend across all line items
Coordinate with the Project Director to verify all figures against Ajera before anything goes to the client
Procurement Management
Source and specify FF&E in alignment with designer direction and client budgets
Issue RFQs, evaluate vendor proposals, and make clear recommendations
Manage the full procurement lifecycle — specification, order placement, lead time tracking, delivery, and installation
Coordinate with receiving warehouses and white glove delivery vendors
Stay ahead of lead times and flag risk before it becomes a schedule problem
Financial Management
Build and maintain detailed project budgets and cost trackers in Excel
Process purchase orders and invoices accurately and on time
Prepare client billing and reconciliation reports
Monitor project profitability and flag variances to the Project Director
Keep all financial data aligned with Ajera project accounting records
What You Bring
3 or more years of experience in FF&E procurement, interior design project management, or a closely related field
Exceptional proficiency in Microsoft Excel — this is the most important technical skill in this role. You should be highly comfortable building complex tracking spreadsheets, budget reports, and cost trackers from scratch without a template to lean on
Outstanding written and verbal communication — with clients, vendors, and the internal team
Proven ability to manage multiple projects simultaneously and keep every one of them straight
A proactive, solutions oriented mindset — you surface problems early and come with answers
Detail oriented without being slow — you move fast and nothing falls through the cracks
Comfortable owning your work in a lean, fast moving studio environment
Nice to Have
Familiarity with design specifications and FF&E schedules — enough to read them fluently and catch when something does not add up
Experience with Ajera project accounting software
Experience using Miro for project planning and workflow mapping
Background at an interior design firm, procurement studio, or hospitality FF&E company
Existing trade vendor relationships across furniture, lighting, and textiles
Experience with branded hospitality FF&E standards — Marriott, Hilton, and similar
What We Offer
A studio that treats procurement as a craft and a real career path, not a back-office function
Direct collaboration with designers and architects on projects you will see come to life
A department that is being built intentionally — you will have real ownership and room to grow
[Benefits: health, PTO, retirement, etc.]
A culture built on the belief that good work and full lives outside of work go together
DyeLot is an Equal Opportunity Employer.
Learn more about this Employer on their Career Site
