Project Manager - Administration

Job DetailsLevel: ExperiencedJob Location: Longview, WA 98632Position Type: Full TimeSalary Range: $94,536.00 - $113,360.00 Salary/yearPOSITION TITLE:     Project Manager DEPARTMENT:         Administration LOCATION:        Hybrid - Remote/In Office Longview, WA REPORTS TO:         Executive Project Manager     STATUS:         Full-Time, Salary SALARY RANGE:         $94,536.00 - $113,360.00 per year DOE Closing date: 9/16/26 ***If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered a preference in hiring, please upload documentation with your resume and cover letter. Acceptable documentation includes Tribal Enrollment card, a letter from your Tribe stating your enrollment, or BIA 4432 and/or DD214.*** Position Summary: Manages assigned administrative, strategic, and organizational projects under the direction of the Executive Project Manager. Coordinates projects from planning through completion, including strategic initiatives, system implementations, organizational improvement efforts, and other cross-departmental projects. Works with Tribal departments, leadership, consultants, vendors, and external partners to keep projects organized, communicate progress, resolve issues, and help ensure successful project delivery.   This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.   Essential Duties & Responsibilities: Leads implementation of assigned projects and initiatives across Tribal departments. Develops and manages project plans, schedules, milestones, deliverables, budgets, risks, resource requirements, and implementation activities throughout the project lifecycle. Facilitates project meetings, documents decisions and action items, monitors progress, and communicates project status to stakeholders and executive leadership. Maintains project documentation, dashboards, reports, collaborative workspaces, and project records to support effective project governance. Identifies project risks, obstacles, and resource needs and communicates recommendations for resolution. Prepares project status reports, dashboards, presentations, and executive-level updates. Evaluates project outcomes, identifies lessons learned, and recommends process improvements to strengthen future project delivery. Supports the Tribal Project Governance framework by coordinating  project intake, prioritization, portfolio reporting, governance documentation, and adherence to project management standards. Develops and monitors project scope, schedules, budgets, risks, issues, and resource requirements throughout the project lifecycle. Supports development and implementation of project management tools, templates, standards, and tracking systems. Assists departments in developing project plans, timelines, deliverables, and implementation strategies. Manages multiple concurrent projects and priorities while ensuring alignment with organizational goals and strategic objectives. Supports implementation, tracking, reporting, and continuous improvement of Tribal strategic planning initiatives and departmental action plans. Supports development, formatting, review, and distribution of policies, procedures, resolutions, and administrative documents. Facilitates document review processes and maintains version control. Coordinates assigned surveys, data collection efforts, community engagement activities, and related reporting. Serves as a liaison between departments, consultants, vendors, Tribal leadership, and external partners to support project implementation and coordination. Manages project-related procurement activities, vendor communications, contract deliverables, and project-related purchases. Develops spreadsheets, trackers, reports, dashboards, and project status updates. Supports grant, technology, facilities, strategic planning, governance, and organizational improvement projects as assigned. Leads and supports system implementations, software upgrades, technology improvement projects, and related change management activities across Tribal departments. Maintains confidential information and sensitive records with discretion.  Provides project-related administrative support necessary to advance departmental and organizational initiatives Keeps abreast of new technologies and principles attending seminars, educational workshops, classes, and conferences to maintain certifications. Contributes to a team effort and accomplishes related results as required. Performs other duties as assigned.   Knowledge, Skills, and Abilities: Knowledge of project management principles, practices, methodologies, and reporting techniques. Knowledge of office management principles and organizational procedures. Knowledge of system implementation methodologies, software upgrades, change management principles, and technology project coordination. Knowledge of strategic planning principles, process improvement methodologies, and organizational change management. Strong organizational and time-management skills. Skill in project scheduling, business process analysis, data visualization, and dashboard development. Skill in facilitation and consensus building, conflict resolution, and vendor coordination. Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, Teams, SharePoint, Planner, and Microsoft Project or equivalent. Ability to manage multiple priorities and meet deadlines. Ability to coordinate activities among multiple departments and stakeholders. Ability to collect, organize, analyze, and report information accurately. Ability to communicate, in writing and verbally, individually and with groups, and at varying levels within and external to the Nation.  Ability to facilitate meetings, coordinate diverse stakeholder groups, and document decisions and follow-up items. Ability to prepare professional correspondence, reports, presentations, and spreadsheets. Ability to maintain confidentiality and exercise sound judgment. Ability to maintain strong attention to detail and accuracy. Ability to work independently with limited supervision. Ability to establish and maintain effective working relationships with Tribal members, employees, leadership, vendors, consultants, and community partners. Ability to analyze project information and recommend solutions. Ability to identify project risks and implementation challenges. Ability to prepare executive-level reports and presentations. Ability to coordinate system testing, user acceptance activities, training, implementation planning, and post-deployment support. QualificationsMinimum Qualifications: Education and Experience Associate degree in Business Administration, Project Management, Public Administration, Organizational Leadership, or related field; Bachelor's degree preferred. Five (5) years of progressively responsible project management, project coordination, organizational planning, administrative management, or related experience. Equivalent combination of education, training, and experience may be considered.   Preferred Qualifications PMP, CAPM, PRINCE2, Agile, Scrum, Lean, or equivalent project management certification. Experience supporting executive leadership or senior management. Experience coordinating organizational projects or strategic planning initiatives. Experience working with SharePoint, Microsoft Teams, Planner, and project tracking systems. Experience managing cross-departmental projects. Experience supporting strategic planning implementation. Project management training, certification, or coursework preferred. Experience preparing executive reports, dashboards, and presentations. Experience managing or supporting system implementations, software upgrades, ERP, HRIS, CRM, or other enterprise technology projects. Experience working for a Tribal government, governmental entity, or nonprofit organization.     Tribal preference in accordance with the Cowlitz Indian Tribe Code and CIT Employee Policies and Procedures Handbook shall apply to all positions. All positions are required to adhere to CIT’s established safety policies regarding vaccine requirements and personal protective equipment (PPE).   Background Investigation Requirements: Pre-employment drug screen. Reference checks, education, and employment verification. Federal, state, and/or tribal criminal history and sanction checks including fingerprint verification. Has not been found guilty of, charged with, received a deferred sentence, received a conditional discharge of, or entered a plea of not contest to, or entered a plea of guilty to any one felony or misdemeanor crimes of violence, sexual assault, molestation, exploitation or sexual contact; prostitution; or crimes committed against person(s) or children.   Physical Demands: While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; and talk or hear. The employee occasionally is required to stand, walk, and reach with hands and arms. The employee is occasionally required to lift up to 50 pounds. Specific vision abilities required by this job include close vision and clarity of vision at long distance.   Work Environment: Work is generally performed in an office or outdoor setting with a moderate noise level. Exposure to natural weather conditions and dust, fumes, airborne particles, and/or allergens may occur while performing outdoor duties. Situations occur where PPE (personal protective equipment) is needed. May come in contact with hostile, violent, or offensive individuals. Overnight travel, evening and/or weekend work is occasionally required. Tight time constraints and multiple demands are common.